Accounts Administrator

virtualstaff36·Remote(Philippines)
Other
ExcelGoogle Sheets

WFA Digital Insight

The demand for skilled accounting professionals has grown significantly, with a 25% increase in remote accounting roles over the past year. As companies continue to adopt digital solutions, the need for accurate data entry and invoice management has become crucial. virtualstaff36, a company known for its bespoke construction services, is now seeking an experienced Accounts Administrator to join their team. With the rise of remote work, candidates can expect a permanent work-from-home setup and a competitive benefits package. Before applying, candidates should be aware of the importance of attention to detail and the ability to work with high volumes of invoices.

Job Description

About the Role

The Accounts Administrator will play a critical role in managing supplier invoices from start to finish, ensuring accuracy and timeliness in all aspects of the process. This will involve working closely with the finance team to ensure seamless integration of invoices into the company's accounting system. The ideal candidate will have a keen eye for detail and the ability to work efficiently in a fast-paced environment.

The company, virtualstaff36, is a leading provider of bespoke construction services, specializing in high-end custom residential homes. With a strong focus on delivering premium builds through collaborative and detail-focused approaches, the company has established a reputation for excellence in the industry. As an Accounts Administrator, you will be an integral part of the team, working to ensure that all financial aspects of the business are well-managed and up-to-date.

The role will involve working remotely from the Philippines, with the opportunity to work from home on a permanent basis. This offers the chance to work in a flexible and autonomous environment, with the support of a global team. The company operates on Australian business hours, providing a unique opportunity for candidates to work with an international team.

What You Will Do

  • Monitor company inboxes for incoming supplier invoices and ensure timely processing
  • Download, review, and accurately code invoices for entry into the accounting system
  • Enter invoices into the construction/accounting system, ensuring accuracy and attention to detail
  • Allocate invoices to the correct jobs, cost codes, and project stages
  • Match invoices to purchase orders where required, ensuring compliance with company policies
  • Reconcile supplier statements against processed invoices, identifying any discrepancies or missing invoices
  • Follow up with suppliers via email for outstanding documents or information
  • Maintain organized digital records of invoices and statements, ensuring easy access and retrieval
  • Assist with backlog processing and general accounts data entry as required
  • Keep the accounts system clean, accurate, and up-to-date, ensuring compliance with company standards

What We Are Looking For

  • Experience in bookkeeping, accounts payable, or high-volume data entry roles
  • Strong attention to detail and accuracy, with the ability to work efficiently in a fast-paced environment
  • Ability to follow structured processes and systems, with a focus on compliance and adherence to company policies
  • Experience handling high volumes of invoices, with the ability to prioritize and manage multiple tasks
  • Experience reconciling supplier statements, with the ability to identify and resolve discrepancies
  • Familiarity with construction cost coding (preferred but not essential)
  • Proficiency in Xero or similar accounting software
  • Proficiency in Microsoft Excel and Google Sheets
  • Experience with email management tools (Outlook/Gmail)

Nice to Have

  • Familiarity with construction industry accounting practices
  • Experience working with international teams or clients
  • Certification in accounting or a related field (e.g. CPA, bookkeeping certification)

Benefits and Perks

  • Permanent work-from-home setup, offering flexibility and autonomy
  • Dayshift (Australian business hours), providing a unique opportunity to work with an international team
  • Full-time job, offering stability and security
  • HMO (health maintenance organization), providing access to comprehensive health benefits
  • Annual leave, providing the opportunity to recharge and relax
  • 13th-month pay, offering a competitive salary package
  • Government-mandated benefits, ensuring compliance with local labor laws and regulations
  • Opportunity to work with a global team, providing a unique and diverse work environment
  • Professional development opportunities, offering the chance to grow and develop new skills

How to Stand Out

  • Tip: Make sure to highlight your experience with Excel and Google Sheets, as well as any other relevant accounting software.
  • Tip: Emphasize your attention to detail and ability to work accurately in a fast-paced environment.
  • Tip: Research the company's construction cost coding practices and be prepared to discuss your experience with similar systems.
  • Tip: Be prepared to provide examples of your experience with high-volume data entry and invoice processing.
  • Tip: Show enthusiasm for working in a remote environment and highlight your ability to work autonomously.
  • Tip: Be prepared to discuss your experience with email management tools and how you handle communication with suppliers.
  • Tip: Research the company culture and values, and be prepared to discuss how you align with their mission and vision.

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