Accounts Payable Coordinator

About the Role

Day-to-day, the role involves managing a high volume of supplier invoices, ensuring accuracy and efficiency in data processing, and maintaining strong relationships with suppliers and tenants. The coordinator will work closely with the Senior Accounts Payable Coordinator and be part of a team that values service excellence and compliance.

Given the nature of the job, a strong understanding of financial principles and practices, particularly in accounts payable, is essential. The role also requires excellent communication and organizational skills, as the coordinator will be the primary point of contact for suppliers and internal stakeholders regarding accounts payable inquiries.

What You Will Do

• Process property invoices with precision, ensuring all transactions are accurately recorded and paid on time.
• Manage fund transfers in accordance with established schedules to maintain cash flow and supplier relationships.
• Resolve supplier queries in a professional and timely manner, providing support as needed.
• Process tenant recharges and insurance claim invoices, ensuring all financial obligations are met.
• Oversee on-site staff wage processing, ensuring payroll accuracy and compliance with labor laws.
• Maintain and update the Qube database, ensuring data integrity and security.
• Set up and manage supplier records, adhering to company policies and procedures.
• Conduct bank reconciliations to ensure financial statements are accurate and up-to-date.
• Respond to auditor queries and provide requested information to facilitate audits and compliance checks.
• Produce accounts payable statistics and reports to inform financial decision-making.
• Provide ad hoc support for the Senior Accounts Payable Coordinator as required.
• Carry out administrative duties to ensure the efficient operation of the accounts payable function.

What We Are Looking For

• Prior experience in accounts payable or a related field, with a proven track record of managing high volumes of invoices.
• Strong accuracy and attention to detail in data processing, with the ability to work under pressure.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication abilities, with the capacity to build rapport with suppliers and internal stakeholders.
• Proficiency in Microsoft Office, particularly Excel, and experience with database management.
• Friendly, proactive, and approachable demeanor, with the ability to multitask and work as part of a team.
• Knowledge of financial regulations and compliance standards relevant to the property management sector.

Nice to Have

• Experience within a property management company, with understanding of the sector's unique financial challenges.
• Familiarity with the Qube database or similar financial management systems.
• Basic understanding of accounting principles and practices beyond accounts payable.

Benefits and Perks

• Competitive salary package, reflecting the importance of the role to the company's financial operations.
• Opportunity to work with a diverse property portfolio, offering a varied and challenging work environment.
• Collaborative and supportive team, committed to professional development and career growth.
• Flexible working conditions, including remote work arrangements, to support work-life balance.
• Access to training and development programs to enhance financial management skills and knowledge.
• Recognition and reward for outstanding performance, aligning with the company's values of excellence and service.

• Develop your Excel skills: Proficiency in Excel is crucial for this role. Consider taking additional courses or practicing with sample datasets to improve your skills.
• Highlight attention to detail: In your application, emphasize your ability to work accurately and efficiently, even under pressure. Provide examples from previous roles where your attention to detail has made a significant difference.
• Understand the property sector: While not essential, knowledge of the property management sector can be beneficial. Research the sector and its financial challenges to demonstrate your interest and potential.
• Prepare for common interview questions: Review common accounts payable interview questions and practice your responses. This includes scenarios related to handling errors, improving processes, and communicating with stakeholders.
• Be ready to discuss software experience: Be prepared to talk about your experience with financial management systems, including Qube if applicable. Highlight any database management or accounting software experience you have.