Accounts Receivable Specialist - Freelance, Remote
WFA Digital Insight
As the remote job market continues to grow, demand for skilled finance professionals like Accounts Receivable Specialists has risen significantly, with a 25% increase in job postings over the past year. With expertise in Excel and experience with cloud-based accounting software, candidates can stand out in this competitive field. Magic, an innovative beverage automation company, is looking for a skilled professional to join their team, offering a unique opportunity to work with a growth-oriented company that values operational efficiency and customer support.
Job Description
About the Role
The Accounts Receivable Specialist role is a critical component of Magic's finance team, responsible for managing the company's accounts receivable process, including invoicing, collections, and cash application. This role requires a high level of attention to detail, organizational skills, and the ability to communicate effectively with customers and internal stakeholders. As a key member of the finance team, the Accounts Receivable Specialist will work closely with the sales, customer support, and operations teams to ensure timely and accurate invoicing, resolve customer disputes, and maintain accurate records.The Accounts Receivable Specialist will be responsible for managing the full cycle of accounts receivable, from generating and sending invoices to customers, to reconciling accounts and resolving any discrepancies. This role will also involve proactive collections outreach to customers with outstanding balances, negotiating payment arrangements, and escalating disputes to the sales and customer support teams as needed. The ideal candidate will have a strong understanding of accounting principles, experience with cloud-based accounting software, and excellent communication and problem-solving skills.
Magic is a growth-oriented company that values innovation, customer satisfaction, and operational efficiency. As a member of the finance team, the Accounts Receivable Specialist will play a critical role in supporting the company's growth and success, by ensuring accurate and timely financial reporting, maintaining strong relationships with customers, and identifying opportunities for process improvements.
What You Will Do
- Manage the full cycle of accounts receivable, including generating and sending invoices to customers
- Reconcile customer accounts and resolve any discrepancies
- Perform proactive collections outreach to customers with outstanding balances
- Negotiate payment arrangements and escalate disputes to the sales and customer support teams as needed
- Maintain accurate and up-to-date records of customer accounts and transactions
- Reconcile accounts receivable subledgers to the general ledger
- Prepare and review accounts receivable aging reports, cash forecasts, and collections status reports
- Support the month-end close process by reconciling accounts and resolving outstanding reconciling items
- Identify and implement process improvements to reduce manual effort, errors, and days sales outstanding (DSO)
- Ensure adherence to internal controls and company accounts receivable policies
- Document procedures and contribute to the development of best practices for accounts receivable
What We Are Looking For
- At least 3 years of direct experience in accounts receivable and B2B collections
- Experience with cloud-based accounting software, such as NetSuite
- Strong understanding of accounting principles and practices
- Excellent written and verbal communication skills
- Ability to work in a fast-paced environment and prioritize multiple tasks
- Strong analytical and problem-solving skills
- Ability to work independently and as part of a team
- Experience with collections tools, billing platforms, and ERP reconciliation
- Strong attention to detail and organizational skills
Nice to Have
- Experience with Excel, including advanced formulas and pivot tables
- Familiarity with billing platforms and ERP systems
- Experience with process improvement and implementation of best practices
- Certification in accounting or a related field
Benefits and Perks
- Competitive hourly rate
- Opportunity to work with a growth-oriented company
- Flexible work arrangement, with the ability to work from home
- Access to a range of benefits, including health insurance and paid time off
- Professional development opportunities, including training and certification programs
- Collaborative and dynamic work environment
- Recognition and reward programs for outstanding performance
- Opportunities for career advancement and growth within the company
How to Stand Out
- Ensure you have a reliable internet connection and a quiet workspace, as this is a remote role that requires focus and productivity.
- Familiarize yourself with cloud-based accounting software, such as NetSuite, and be prepared to discuss your experience with these systems.
- Develop your analytical and problem-solving skills, as these are critical for success in this role.
- Be prepared to discuss your experience with collections and accounts receivable, and provide examples of how you have successfully resolved customer disputes.
- Consider obtaining certification in accounting or a related field, as this can be beneficial for career advancement and professional development.
- Research the company and the role, and be prepared to discuss how your skills and experience align with the company's goals and objectives.
- Practice your communication and negotiation skills, as these are critical for success in this role.
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