Administrative Assistant / Bookkeeper for a Consulting Firm in the US (Home Base

About the Role

The consulting firm operates in a fast-paced environment, with multiple projects and clients to manage. The Administrative Assistant will play a crucial role in ensuring that all administrative tasks are completed efficiently and effectively, allowing the team to focus on their core responsibilities. This is an excellent opportunity for someone looking to develop their administrative skills and experience in a dynamic and growing company.

As a remote worker, the Administrative Assistant will be expected to work independently, with regular check-ins with the team. The company values flexibility, teamwork, and open communication, making this a great fit for someone who is self-motivated, proactive, and enjoys working in a collaborative environment.

What You Will Do

• Coordinate with the Project Coordinator to onboard new consultants, agencies, or contractors
• Set up email accounts for consultants and send welcome emails to the organization
• Manage consultant certifications, ensuring expiration dates are up to date
• Maintain the organization's Google Drive, ensuring all documents are current and easily accessible
• Create payment spreadsheets for the Chief Financial Officer
• Assist with processing accounting-related documents
• Coordinate with the Business Administrator on client collections
• Generate financial reports for brands, agencies, or independent consultants
• Work with the Human Resources Director to schedule interviews with applicants
• Coordinate with agencies when the HR Director is not available
• Ensure all documentation is signed for agency agreements
• Create Docusign for Independent Contractor Agreements and other communications

What We Are Looking For

• 2+ years of experience in an administrative or bookkeeping role
• Strong digital skills, including Google Suite and Microsoft Office
• Excellent organizational and time management skills
• Ability to work independently in a remote environment
• Strong attention to detail and ability to maintain accurate records
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information
• Experience with accounting software and financial reporting

Nice to Have

• Experience with Docusign or other electronic signature platforms
• Knowledge of HR principles and practices
• Experience working in a consulting firm or similar environment
• Certification in bookkeeping or accounting

Benefits and Perks

• Competitive salary
• Opportunities for professional growth and development
• Flexible working hours and remote work arrangement
• Access to cutting-edge digital tools and platforms
• Collaborative and dynamic work environment
• Recognition and reward for outstanding performance
• Comprehensive benefits package, including health insurance and retirement plan
• Paid time off and holidays
• Remote work stipend and equipment allowance

• tip: Ensure your resume and cover letter are tailored to the administrative assistant role, highlighting your digital skills and experience with accounting software.
• tip: Be prepared to provide examples of your organizational and time management skills, as well as your ability to work independently in a remote environment.
• tip: Familiarize yourself with Google Suite and Microsoft Office, and be prepared to demonstrate your proficiency in these tools.
• tip: Research the company and the consulting firm, and be prepared to ask informed questions during the interview process.
• tip: Consider obtaining certification in bookkeeping or accounting to increase your chances of success in this role.
• tip: Be prepared to provide references or examples of your previous work, demonstrating your attention to detail and ability to maintain accurate records.