Administrative Assistant Remote Analytic

About the Role

The ideal candidate will have excellent communication skills, be highly organized, and have the ability to work under pressure. You will be responsible for maintaining confidentiality and handling sensitive information with discretion.

The team you will be working with is dynamic and fast-paced, and you will be expected to be flexible and adaptable in your approach. You will report directly to the senior management team and will be responsible for providing administrative support to the entire team.

What You Will Do

• Coordinate office activities, including managing calendars and scheduling meetings
• Maintain office supplies and materials, including ordering and stock management
• Provide administrative support to the team, including preparing documents and reports
• Coordinate travel arrangements and itineraries for team members
• Manage and maintain the Advance Analytics Center SharePoint site
• Organize content for the office IPTV system
• Coordinate new vendor creation and create new purchase requisitions
• Process expense reports utilizing an online system
• Provide administrative support for the team's advanced analytics platforms
• Maintain user-group lists and generate monthly reports
• Coordinate work performed by vendors and serve as the single point of contact
• Screen telephone calls and office visitors and resolve routine and complex inquiries

What We Are Looking For

• Minimum 5 years of secretarial or administrative support experience
• Associates degree or higher preferred
• Excellent communication and organizational skills
• Ability to work under pressure and meet deadlines
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook
• Experience with SAP Ariba and SAP Concur is a plus
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong problem-solving and time management skills
• Ability to work independently with little supervision

Nice to Have

• Experience working in a fast-paced, dynamic environment
• Knowledge of SharePoint and IPTV systems
• Experience with vendor management and coordination
• Certification in administrative assistance or a related field

Benefits and Perks

• Paid time off, including vacation and holidays
• Retirement and 401k matching program
• Medical and dental insurance
• Education and development opportunities, including tuition reimbursement
• Life and disability insurance
• Remote work arrangements and flexible working hours
• Access to cutting-edge technology and software
• Opportunities for professional growth and development

• Make sure to highlight your proficiency in Microsoft Office applications, particularly Excel, in your resume and cover letter.
• Showcase your ability to work under pressure and meet deadlines by providing examples of times when you have successfully managed multiple tasks and projects.
• Be prepared to talk about your experience with vendor management and coordination, and how you have handled complex inquiries and issues in the past.
• Consider obtaining certification in administrative assistance or a related field to demonstrate your expertise and commitment to the role.
• When negotiating salary, be sure to research the market rate for administrative assistants in the industry and location to ensure you are getting a fair offer.
• Be prepared to provide examples of times when you have maintained confidentiality and handled sensitive information with discretion.
• Make sure to ask about the company culture and values during the interview, and be prepared to talk about how you can contribute to the team's success.