Administrative Assistant

About the Role

In this role, you will work closely with the team to achieve common goals, attend meetings, and take notes as required. Your excellent communication skills and ability to interact with internal and external sources via email and telephone will be essential in building strong relationships with colleagues, clients, and stakeholders.

Stewart is committed to creating a better home for all, and as an Administrative Assistant, you will be part of an inclusive work environment that reflects the customers the company serves. You will be empowered to use your unique experiences, passion, and skills to help the company and the communities it serves constantly evolve and improve.

What You Will Do

• Answer phones, convey messages, and respond to queries in a professional and timely manner
• Open, sort, and route incoming mail, as well as prepare outgoing mail and packages
• Copy, scan, fax, and file documents, maintaining accurate and up-to-date records
• Write, type, or enter information into computer systems, ensuring data accuracy and integrity
• Assist in the preparation of meetings, including scheduling, organization, and attendance
• Interact with internal and external sources via email and/or telephone, providing excellent customer service
• Order office supplies, maintaining a well-organized and efficient work environment
• Follow clearly defined procedures to complete daily tasks and responsibilities
• Use existing procedures to solve straightforward problems without the consistent need to exercise discretion
• Perform all other duties as assigned by management

What We Are Looking For

• High school diploma required, Bachelor's degree preferred
• 0-2 years of related work experience in an administrative support role
• Strong digital skills, including proficiency in Microsoft Office and Google Suite
• Excellent communication and interpersonal skills, with the ability to interact with internal and external sources
• Ability to work independently in a remote setting, with minimal supervision
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Ability to maintain confidentiality and handle sensitive information with discretion
• Basic knowledge of office procedures and practices

Nice to Have

• Experience working in a real estate or title insurance company
• Knowledge of customer relationship management (CRM) software
• Certification in administrative assistance or a related field
• Bilingual or multilingual skills, with the ability to communicate effectively with diverse clients and stakeholders

Benefits and Perks

• Competitive salary range, with opportunities for growth and development
• Comprehensive benefits package, including health, dental, and vision insurance
• 401(k) with company match, employee stock purchase program, and employee discounts
• Paid time off, including vacation, sick leave, and holidays
• Remote work opportunities, with flexible scheduling and work arrangements
• Professional development and training opportunities, with a focus on career growth and advancement
• Inclusive and diverse work environment, with a commitment to employee well-being and satisfaction

• Develop a strong foundation in digital skills, including Microsoft Office and Google Suite, to increase your chances of success in this role.
• Create a professional online presence, including a LinkedIn profile and personal website or blog, to showcase your skills and experience.
• Prepare for remote work by investing in a reliable computer, high-speed internet, and a dedicated workspace that is quiet and free from distractions.
• Practice your communication skills, including phone and video conferencing, to ensure you can effectively interact with internal and external sources.
• Research Stewart and the real estate industry to gain a deeper understanding of the company's services and mission, and be prepared to discuss your findings during the interview process.
• Be prepared to provide examples of your administrative experience, including specific tasks and responsibilities, and highlight your ability to work independently in a remote setting.