Administrative Business Partner

About the Role

Day-to-day, this role entails a wide range of responsibilities that require strong organisational skills, attention to detail, and the ability to manage multiple priorities. The ideal candidate will be comfortable working in a fast-paced environment and will have a proven track record of providing administrative support in similar roles. The team at Bjak values collective decision-making, rapid execution, and continuous learning, making this role a great fit for someone who is adaptable, proactive, and committed to delivering high-quality work.

What You Will Do

• Manage complex calendars for one or more leaders, balancing priorities and resolving conflicts
• Coordinate internal and external meetings across teams and time zones, ensuring all logistical aspects are handled efficiently
• Arrange travel logistics, including itineraries and scheduling, to facilitate smooth travel for leaders
• Process and track expenses accurately and on time, adhering to the company's financial policies
• Support team meetings, offsites, and internal events, ensuring that all necessary arrangements are made
• Ensure smooth coordination between internal teams and external stakeholders, maintaining clear communication and follow-through on scheduling and logistics
• Develop and implement efficient administrative processes to enhance the operational efficiency of the team
• Collaborate with the executive operations team to identify areas for improvement and implement changes
• Maintain confidentiality and handle sensitive information with discretion

What We Are Looking For

• Experience in administrative support, coordination, or operations roles, with a proven ability to provide high-level support
• Strong organisational skills and attention to detail, with the ability to manage multiple priorities
• Ability to work independently and as part of a team, with a high level of reliability and follow-through
• Excellent communication and interpersonal skills, with the ability to interact professionally with stakeholders at all levels
• Ability to adapt to changing environments and priorities, with a flexible and proactive approach
• Strong digital skills, including proficiency in calendar management tools, expense tracking software, and other administrative technologies
• Experience working in a fast-paced environment, with the ability to prioritize tasks and manage time effectively

Nice to Have

• Experience working with executive teams or in a similar administrative business partner role
• Knowledge of project management tools and methodologies
• Certification in administrative assistance or a related field
• Experience working in a global or remote team environment

Benefits and Perks

• Competitive compensation package
• Opportunity to work with a high-talent density team on cutting-edge projects
• Comprehensive health insurance and wellness programs
• Generous PTO policy and flexible working hours
• Remote work stipend and support for home office setup
• Professional development opportunities and continuous learning support
• Equity options and performance-based bonuses

• Ensure your resume and cover letter are tailored to highlight your administrative experience and digital skills.
• Prepare examples of how you've managed complex calendars, coordinated logistics, and provided support in fast-paced environments.
• Familiarize yourself with common administrative tools and software, and be ready to discuss your proficiency.
• Research Bjak's mission, values, and products to demonstrate your interest and understanding of the company's goals.
• Practice your communication and interpersonal skills, as these will be crucial in the interview process.
• Be prepared to discuss your experience with expense tracking, travel logistics, and other administrative tasks.
• Review common interview questions for administrative roles and prepare thoughtful responses.