Administrative Data Entry File Clerk
WFA Digital Insight
The remote job market is witnessing a surge in demand for detail-oriented professionals, with a notable 27% increase in data entry roles in the past year. As companies shift towards digital operations, the need for accurate and efficient data management has become paramount. Recruitlytics Hiring is at the forefront of this trend, seeking an Administrative Data Entry File Clerk to support their daily operations. With a strong emphasis on data accuracy and attention to detail, this role is ideal for individuals with experience in records management and administrative support. Before applying, candidates should be aware of the importance of maintaining confidentiality and adhering to strict data governance policies.
Job Description
About the Role
The Administrative Data Entry File Clerk role is a vital component of Recruitlytics Hiring's operations, focusing on maintaining accurate and up-to-date digital files. As a key member of the team, the successful candidate will be responsible for ensuring seamless data flow, organizing administrative records, and supporting daily operations. This role requires a high level of attention to detail, organizational skills, and the ability to work independently in a remote environment.The ideal candidate will have experience in records management, administrative support, or a related field, with a strong foundation in data entry and management. They will be comfortable working with spreadsheets, document management tools, and collaboration platforms. Excellent communication skills and the ability to coordinate with various teams will also be essential in this role.
Given the remote nature of this position, the successful candidate will be self-motivated, disciplined, and able to manage their time effectively. They will be comfortable working in a digital environment, utilizing tools such as cloud storage, document management software, and e-signature platforms.
What You Will Do
- Intake and index files from shared inboxes, portals, internal ticketing tools, and cloud folders
- Confirm document types, required fields, signatures, and attachments
- Index each record using standard metadata, including client/project ID, date, document category, version, and region
- Apply standardized naming conventions and folder structures
- Convert file formats as needed, including PDF merge/split, image-to-PDF, compressing, and version labeling
- Maintain controlled libraries, including final, draft, and archived documents, with appropriate retention tags
- Perform daily spot checks for duplicates, misfiles, missing pages, and unreadable scans
- Flag exceptions and route them to the correct owner with clear notes
- Maintain error logs and contribute to process improvements that reduce rework
- Handle sensitive records with strict access controls and confidentiality
- Follow retention schedules, legal hold instructions, and deletion/archival rules
- Support audits by pulling records quickly and documenting chain-of-custody steps
- Collaborate with HR, Finance, Operations, Legal, or Customer teams to clarify file requirements
- Provide status updates on backlog, turnaround time, and issues found during processing
What We Are Looking For
- Experience in records management, administrative support, or a related field
- Strong attention to detail and ability to follow naming and filing rules consistently
- Comfortable handling confidential information and following strict procedures
- Basic computer proficiency, including file systems, spreadsheets, PDFs, and collaboration tools
- Experience with cloud storage platforms, such as Google Drive, SharePoint, or Dropbox
- Familiarity with document management tools, such as Adobe Acrobat
- Ability to work independently in a remote environment
- Excellent communication and coordination skills
- Ability to prioritize tasks and manage time effectively
Nice to Have
- Experience with ticketing systems, such as Jira, Asana, or ServiceNow
- Knowledge of e-signature platforms and their integration with document management tools
- Familiarity with data analytics and reporting tools
- Certification in records management or a related field
Benefits and Perks
- Competitive salary
- Opportunities for professional growth and development
- Collaborative and dynamic work environment
- Flexible working hours and remote work arrangement
- Access to cutting-edge tools and technologies
- Comprehensive benefits package, including health insurance and retirement plan
- Paid time off and holidays
- Performance-based bonuses and incentives
- Professional development and training opportunities
- Recognition and reward programs
How to Stand Out
- When applying, ensure you mention the word PINNACLE and tag RMTI5LjEyMS40MC4xNg== to demonstrate you have read the job post completely.
- Highlight your experience with Excel and other spreadsheet software, as well as your proficiency in document management tools.
- Emphasize your attention to detail and ability to follow strict procedures, particularly when handling confidential information.
- Showcase your ability to work independently in a remote environment and manage your time effectively.
- Prepare examples of your experience with data entry, record-keeping, and administrative support to discuss during the interview.
- Be prepared to ask questions about the company's data governance policies and how they ensure confidentiality and security of sensitive records.
- Research the company's culture and values to demonstrate your alignment with their mission and goals.
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