Administrative Data Entry File Clerk
WFA Digital Insight
As the remote job market continues to grow, demand for skilled data entry professionals has skyrocketed. With a 25% increase in remote data entry jobs in the past year, candidates with expertise in Excel and attention to detail are in high demand. RecruitLyticx Hires stands out for its commitment to exceptional service and organized business operations. Before applying, candidates should be prepared to showcase their skills in managing records, working independently, and maintaining data accuracy. With the right candidate, this role can be a key factor in supporting daily operations and driving business productivity.
Job Description
About the Role
The Administrative Data Entry File Clerk role is a vital part of RecruitLyticx Hires' operations team, responsible for maintaining digital files, updating databases, and ensuring information is entered accurately and efficiently. As a detail-oriented and organized individual, you will play a crucial role in supporting daily operations and helping the team stay productive. You will work independently in a remote environment, managing records, and collaborating with various teams to clarify file requirements.The ideal candidate will have experience in records management, admin support, or document control, with a strong attention to detail and ability to follow naming and filing rules consistently. You will be comfortable handling confidential information and following strict procedures, with basic computer proficiency in file systems, spreadsheets, PDFs, and collaboration tools.
What You Will Do
- Receive files from shared inboxes, portals, internal ticketing tools, and cloud folders
- Confirm document type, required fields, signatures, and attachments
- Index each record using standard metadata (client/project ID, date, document category, version, region)
- Apply standardized naming conventions and folder structures
- Convert formats when needed (PDF merge/split, image-to-PDF, compressing, version labeling)
- Maintain controlled libraries (final vs draft vs archived), including retention tags
- Perform daily spot checks for duplicates, misfiles, missing pages, and unreadable scans
- Flag exceptions and route them to the correct owner with clear notes
- Maintain error logs and contribute to process improvements that reduce rework
- Handle sensitive records with strict access controls and confidentiality
- Follow retention schedules, legal hold instructions, and deletion/archival rules
- Support audits by pulling records quickly and documenting chain-of-custody steps
- Collaborate with HR, Finance, Operations, Legal, or Customer teams to clarify file requirements
- Provide status updates on backlog, turnaround time, and issues found during processing
What We Are Looking For
- Experience in records management, admin support, clerical work, or document control (preferred)
- Strong attention to detail; able to follow naming/filing rules consistently
- Comfortable handling confidential information and following strict procedures
- Basic computer proficiency: file systems, spreadsheets, PDFs, and collaboration tools
- Ability to work independently in a remote environment
- Excellent communication and collaboration skills
- Ability to learn and adapt to new tools and processes
Nice to Have
- Experience with cloud storage (Google Drive/SharePoint/Dropbox)
- Familiarity with document tools (Adobe Acrobat or equivalents)
- Knowledge of ticketing tools (Jira/Asana/ServiceNow)
- Experience with e-signature platforms
- Basic knowledge of data analytics and reporting
Benefits and Perks
- Competitive salary
- Opportunities for professional growth and development
- Collaborative and dynamic remote work environment
- Access to cutting-edge tools and technologies
- Flexible working hours and remote work stipend
- Comprehensive health insurance and benefits package
- Paid time off and holidays
- Employee recognition and reward programs
How to Stand Out
- When applying, make sure to mention the word EXCALLENT and tag RMTI5LjEyMS40MC4xNg== to show you have read the job post completely
- Highlight your experience with Excel and data entry software in your resume and cover letter
- Be prepared to provide examples of your attention to detail and organizational skills in your previous roles
- Familiarize yourself with cloud storage and collaboration tools, such as Google Drive and SharePoint
- Practice your data entry skills and attention to detail with sample exercises or tutorials
- Research the company culture and values to understand their commitment to exceptional service and organized business operations
- Prepare to discuss your experience with sensitive records and confidentiality protocols
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