Assistant Account Payable

About the Role

The role involves working closely with the Director of Finance & Operations to ensure that all financial transactions are processed efficiently and accurately. The Assistant Account Payable will also be responsible for maintaining the company's accounting files, processing invoices, and generating financial statements. In addition to these responsibilities, the Assistant Account Payable will also provide administrative support, including filing, data retention, and mail management.

The Obesity Society is a leading organization in the healthcare sector, and the Assistant Account Payable role is an excellent opportunity for a skilled accounting professional to join a dynamic team. The company values professionalism, prompt attendance, and excellent communication skills, and the ideal candidate will be expected to embody these values.

What You Will Do

• Process invoices, including stamping, coding, and approval stamps, and entering coded invoices into accounting software
• Maintain and update the accounts payable ledger, ensuring that all transactions are accurate and up-to-date
• Generate financial statements and reports, including accounts payable reports and vendor statements
• Resolve vendor issues, including past due balances, misapplied payments, and other disputes
• Print, mail, and file checks for multiple properties
• Provide administrative support, including filing, data retention, and mail management
• Conduct company business according to policies, ensuring that all transactions are processed efficiently and accurately
• Maintain the company's accounting files, including accounts payable files and vendor records
• Provide excellent customer service to vendors and other stakeholders
• Assist with special projects, including budgeting and forecasting
• Develop and implement process improvements, including streamlining accounts payable procedures
• Collaborate with the Director of Finance & Operations to ensure that all financial transactions are processed efficiently and accurately

What We Are Looking For

• High School Diploma or equivalent
• Basic understanding of accounting fundamentals or 1 year of accounting experience
• Excellent computer skills, including Microsoft Excel, Word, and Outlook
• Data entry and/or 10 key experience
• Experience with Yardi or other accounting software
• High degree of accuracy, attention to detail, and ability to follow through
• Professional written and oral communication skills
• Prompt and consistent attendance during scheduled work hours
• Ability to maintain confidential information
• Strong organizational and time management skills
• Ability to work in a fast-paced environment and prioritize tasks effectively

Nice to Have

• Experience with other accounting software, including QuickBooks or Xero
• Certification in accounting or a related field, including CPA or CMA
• Experience in a non-profit or healthcare setting
• Knowledge of financial regulations and compliance requirements
• Experience with budgeting and forecasting

Benefits and Perks

• Competitive salary and benefits package
• Opportunity to work with a leading organization in the healthcare sector
• Professional development opportunities, including training and certification programs
• Collaborative and dynamic work environment
• Flexible work arrangements, including remote work options
• Access to cutting-edge technology and software
• Comprehensive health and wellness program
• Retirement savings plan
• Paid time off and holidays

Company Culture

• To stand out as a candidate, highlight your experience with accounting software and your ability to work in a fast-paced environment.
• Showcase your attention to detail and organizational skills by providing specific examples of times when you effectively managed multiple tasks and prioritized deadlines.
• When preparing for the interview, research the company's policies and procedures, including their accounting practices and financial regulations.
• Be prepared to discuss your experience with financial statements and reports, including accounts payable reports and vendor statements.
• If you have experience with Yardi or other accounting software, be sure to highlight this in your application and during the interview.
• To negotiate salary effectively, research the market rate for the position and be prepared to discuss your skills and experience in relation to the company's needs.
• When evaluating the company culture, look for values that align with your own, such as respect, empathy, and teamwork, and be sure to ask questions during the interview about the company's approach to work-life balance and employee well-being.