Billing Coordinator

About the Role

The role is based in Canada and offers the opportunity to work with a leading company in the industry. The Billing Coordinator will be part of a dynamic team and will have the chance to develop their skills and expertise in a fast-paced environment.

What You Will Do

• Generate, finalize, and distribute invoices to clients based on their agreements and company procedures
• Accurately set up and create billing contracts for revenue streams based on review of applicable documents
• Create invoices for daily billings and monthly renewals
• Handle and process orders, ensuring accuracy and compliance with billing process
• Project setup and billing requirements as outlined in the Statement of Work (SOW)
• Monitor and send reminders to project managers on billing milestones not yet billed
• Prepare billing/collection reconciliations to support internal departments in resolving customer inquiries
• Prepare quotes required by customers to initiate PO’s and payments
• Upload invoices to customer portals, maintain up to date portal information
• Maintain and verify customer contact information, invoicing instructions, and other pertinent billing information are noted on the customer account
• Coordinate the setup of vendor forms, payment methods, and portals with customers to ensure accurate and timely payments
• Research and resolve a variety of internal inquiries concerning account status
• Identify and implement improvements to billing processes and procedures

What We Are Looking For

• High attention to detail with a high level of accuracy
• Excellent reading and comprehension skills
• Excellent interpersonal, organizational, analytical, and problem-solving skills
• Ability to handle problems in a fast-paced environment
• Ability to think logically, under pressure, and seek innovative solutions
• Knowledge of Generally Accepted Accounting Principles
• Ability to maintain confidentiality and exercise extreme discretion
• Minimum 3-5 years' work experience in a billings and accounts receivable role
• Advanced Proficiency in Microsoft Office (Word, Excel, and Outlook)
• Utilizing and maintaining billing systems and software
• A Degree or Diploma in Accounting, Business Administration, or a related field

Nice to Have

• Experience with Salesforce is considered an asset
• Experience in a software or subscription business preferred
• Familiarity with accounting principles and practices

Benefits and Perks

• Competitive salary and benefits package
• Opportunity to work with a leading company in the industry
• Professional development and growth opportunities
• Collaborative and dynamic work environment
• Flexible working hours and remote work options
• Access to cutting-edge technology and tools
• Recognition and reward for outstanding performance

• Ensure you have a strong understanding of billing principles and practices, and be prepared to provide examples of your experience in this area.
• Highlight your proficiency in Microsoft Office, particularly Excel, and be prepared to complete a skills assessment.
• Research Fortive and the role, and be prepared to discuss how your skills and experience align with the company's needs.
• Prepare examples of times when you have had to troubleshoot billing discrepancies or resolve customer inquiries, and be prepared to discuss your problem-solving skills.
• Consider creating a portfolio or examples of your work, such as invoices or billing reports, to demonstrate your skills and attention to detail.
• Be prepared to discuss your experience working in a fast-paced environment and your ability to prioritize tasks and manage your time effectively.