Bookkeeper

## About the Role The Bookkeeper position at Ateneo de Manila University is a unique opportunity for an organized and detail-oriented individual to contribute to the financial management of the institution. As a contractual Bookkeeper, you will be responsible for a variety of accounting tasks, including document organization, bookkeeping, and digital file management. This role is crucial for maintaining the financial integrity and transparency of the university. Day-to-day, you will work closely with the financial team to ensure that all financial documents are accurately recorded and easily accessible. Your ability to maintain confidentiality and handle sensitive information with discretion will be invaluable in this position. The contractual engagement period for this role is 4 to 6 months, providing a focused period to make a significant impact on the university's financial operations. ## What You Will Do - Manage electronic files on cloud storage platforms like Google Drive, organizing them in a logical manner to facilitate easy retrieval and access for authorized personnel.

• Assist in tracking expenses and ensuring that all receipts and invoices are recorded appropriately for proper financial recordkeeping.
• Handle the updating of the manual books of accounts, maintaining accuracy and attention to detail.
• Organize and maintain physical and electronic filing systems for financial documents, including invoices, receipts, and financial reports.
• Record transactions in QBO, ensuring timely and accurate financial data entry.
• Develop and implement efficient filing systems, both physical and digital, to enhance access and security of financial documents.
• Collaborate with the financial team to ensure compliance with financial regulations and policies.
• Provide support for various financial tasks during the contractual engagement.
• Ensure all financial records are up-to-date and compliant with relevant laws and regulations.
• Maintain the integrity and security of financial data, adhering to confidentiality guidelines.

## What We Are Looking For - Proven experience in accounting, bookkeeping, and document management, preferably in an academic or similar institution.

• Familiarity with cloud storage platforms such as Google Drive, Microsoft OneDrive, or similar.
• Proficiency in manual bookkeeping and financial record maintenance.
• Strong attention to detail and organizational skills, with the ability to prioritize tasks effectively.
• Excellent data entry accuracy and efficiency, with experience in using accounting software.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Amenable to work on a contractual basis for 4 to 6 months, with flexibility and adaptability in a fast-paced environment.
• Basic knowledge of financial principles and practices.
• Experience with Excel, with the ability to create and manage spreadsheets for financial data analysis.

## Nice to Have - Experience working in an academic environment or similar institution.

• Knowledge of accounting principles and financial regulations.
• Certification in bookkeeping or a related field.
• Experience with QBO or similar accounting software.
• Basic understanding of tax laws and regulations.

## Benefits and Perks - Opportunity to work with a prestigious academic institution.

• Contractual position with a clear engagement period, allowing for focused work.
• Collaborative and dynamic work environment.
• Professional development opportunities within the financial team.
• Access to cutting-edge cloud storage and accounting software.
• Flexible working hours, with the potential for remote work arrangements.
• Competitive compensation package, reflecting the candidate's experience and skills.
• Health and wellness programs, supporting the well-being of employees.

- Highlight your Excel skills: Given the emphasis on Excel in the job description, make sure to highlight your proficiency and any certifications you have in spreadsheet management and data analysis.

• Showcase your organizational skills: As a bookkeeper, your ability to organize files, both physical and digital, is crucial. Provide examples of how you have maintained complex filing systems in previous roles.
• - Prepare for contract work: Since this is a contractual position, be prepared to discuss how you handle short-term engagements and your strategies for making a significant impact in a limited timeframe.
• Understand cloud storage: Familiarize yourself with cloud storage platforms like Google Drive and Microsoft OneDrive, and be ready to discuss how you have used these tools in previous roles.
• Practice your data entry skills: Data entry accuracy and efficiency are key for this position. Practice your typing speed and accuracy before applying to ensure you can meet the demands of the role.
• Review financial regulations: Brush up on basic financial principles, practices, and regulations to demonstrate your understanding of the financial environment and your ability to comply with relevant laws.