Campaign Coordinator

About the Role

The day-to-day responsibilities of this role will involve working closely with the media agency team to ensure the timely and effective execution of campaigns. This includes managing media schedules, client deliverables, and campaign trackers, as well as coordinating with team members to identify and mitigate potential risks. The role also involves maintaining accurate and up-to-date campaign records, ensuring that all documentation is consistent and well-organized.

As a key member of the team, the Campaign Coordinator will play a critical role in ensuring that campaigns are launched on time and that all requirements are completed to a high standard. This will involve working proactively to flag upcoming deadlines, risks, or missing information, as well as supporting the team in identifying areas for process improvement.

What You Will Do

• File, organize, and maintain media schedules across all active campaigns
• Create and manage client deliverables lists, including assets, formats, specifications, and deadlines
• Track campaign timelines, milestones, and due dates to ensure that nothing is missed
• Proactively flag upcoming deadlines, risks, or missing information to the team
• Maintain accurate, up-to-date campaign trackers and workflows in Notion
• Coordinate and log receipt of creative assets, approvals, and confirmations
• Quality-check campaign details for accuracy, including dates, formats, placements, and specifications
• Support campaign launch readiness by ensuring that all requirements are completed on time
• Collect and organize proof of placement, screenshots, photos, and completion documentation
• Assist with post-campaign wrap-up documentation and reporting inputs
• Keep campaign files, naming conventions, and documentation consistent and well-organized
• Identify gaps, inefficiencies, or risks in campaign execution and suggest process improvements
• Support the ongoing improvement of templates, checklists, and workflows within Notion

What We Are Looking For

• Strong organizational and time-management skills, with the ability to manage multiple campaigns at once
• High attention to detail and a proactive, problem-solving mindset
• Experience in media, advertising, marketing operations, or project coordination (preferred)
• Confidence working in Notion, with the ability to navigate structured databases, task boards, and templates
• Clear written communication skills and confidence following up on outstanding items
• Reliable, responsive, and comfortable working remotely with a distributed team
• Ability to work in a fast-paced environment and prioritize tasks effectively
• Strong analytical skills, with the ability to identify areas for process improvement

Nice to Have

• Experience working with media agencies or in a similar role
• Knowledge of campaign management tools and software
• Certification in project management or a related field
• Experience working in a remote team environment

Benefits and Perks

• Opportunity to work with a growing media agency and contribute to the delivery of successful campaigns
• Collaborative and dynamic work environment
• Professional development opportunities, including training and certification programs
• Flexible working hours and remote work arrangement
• Access to a range of tools and software, including Notion and other campaign management platforms
• Competitive compensation package, with opportunities for growth and advancement
• Health and wellness programs, including access to mental health support and employee assistance programs
• Recognition and reward programs, including employee recognition and bonus schemes

• Develop your skills in campaign management tools, such as Notion, to increase your chances of success in this role.
• Highlight your attention to detail and organizational skills in your application, as these are key requirements for the position.
• Be prepared to provide examples of your experience in managing multiple campaigns at once and prioritizing tasks effectively.
• Show enthusiasm for working in a fast-paced environment and willingness to learn and adapt to new processes and systems.
• Ask about the company culture and values during the interview, to ensure that you are a good fit for the team.
• Prepare to discuss your experience in identifying areas for process improvement and suggesting solutions.
• Be ready to provide examples of your clear written communication skills and ability to follow up on outstanding items.