Clinical Project Coordinator, IQVIA Biotech (Home-Based, Brazil)

About the Role

As part of a global team, the Clinical Project Coordinator will have the opportunity to work on a variety of projects, assisting with the establishment and maintenance of project documentation, coordination of project team and customer meetings, and preparation of status reports. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with team members and customers.

The team at IQVIA Biotech is growing, and this role is an exciting opportunity for a skilled professional to join a dynamic and fast-paced environment. With a focus on innovation and customer satisfaction, IQVIA Biotech is a company that values its employees and provides opportunities for growth and development.

What You Will Do

• Assist in the establishment and maintenance of all project documentation, including files, records, and reports, according to the scope of work and standard operating procedures
• Coordinate and track all information, communications, documents, materials, and supplies for assigned projects
• Manage study-specific eTraining and oversee compliance
• Support the updating and maintenance of internal systems, databases, tracking tools, timelines, and project plans with project-specific information
• Prepare and distribute status, tracking, and project finance reports, and assist the project manager with budget allocation and approval of invoices
• Organize and support project leader in managing internal study team and customer meetings
• Take and record minutes, notes, and actions at assigned meetings, distribute and follow up accordingly
• Support the preparation of presentation materials for meetings and project summary data
• Support the coordination of project team and/or customer meetings, including logistics and materials required
• Identify and escalate discrepancies in project tracking data, timesheet coding, expense data, billing, etc.
• Establish and manage performance dashboards, analyze event triggers and alerts, and determine appropriate follow-up for the project leader or others to act upon
• Monitor metrics and make required updates in IQVIA systems to ensure accurate and timely reporting is available to senior management

What We Are Looking For

• Bachelor's Degree in life sciences or a related field
• Typically requires 2-3 or more years of experience in a similar role
• Good knowledge of clinical trials and applicable clinical research regulatory requirements
• Strong written and verbal communication skills, including a good command of the English language
• Good problem-solving skills and attention to detail
• Ability to establish and maintain effective working relationships with coworkers, managers, and clients
• Good planning, time management, and prioritization skills
• Ability to work across geographies, displaying high awareness and understanding of cultural differences
• Knowledge of Good Clinical Practice and International Conference on Harmonization guidelines

Nice to Have

• Experience with project management software and tools
• Knowledge of regulatory requirements for clinical trials in Brazil
• Experience working in a remote team environment
• Certification in project management or a related field
• Fluency in Portuguese and English

Benefits and Perks

• Competitive salary and benefits package
• Opportunity to work with a leading global provider of clinical research services
• Flexible working hours and remote work arrangements
• Professional development and training opportunities
• Access to a global network of professionals in the life sciences industry
• Health insurance and other benefits
• Paid time off and holidays
• Remote stipend and equipment provided

• Make sure to highlight your experience with project management tools and software, as well as your knowledge of clinical trials and regulatory requirements.
• Showcase your ability to work independently in a remote setting and your strong communication skills.
• Be prepared to provide examples of how you have managed project documentation, coordinated team meetings, and tracked project metrics.
• Consider obtaining a certification in project management or a related field to demonstrate your expertise.
• Research IQVIA Biotech and the life sciences industry to demonstrate your knowledge and interest in the field.
• Be prepared to discuss your experience working with cross-functional teams and your ability to establish effective working relationships with coworkers, managers, and clients.