Data & Administrative Coordinator

About the Role

What You Will Do

• Manage calendars for senior leadership, ensuring timely scheduling and coordination of meetings and events
• Provide general administrative support across the organization, including preparing meeting materials, taking minutes, and handling correspondence
• Perform regular audits of company data, files, contacts, and expiration dates to ensure accuracy and compliance
• Set calendar reminders for key deadlines and important milestones, ensuring timely follow-up and completion of tasks
• Assist in annual audits of company data and systems, providing support for data analysis and process improvement
• Own organization and maintenance of Google Drive and internal file systems, ensuring easy access and retrieval of information
• Manage filing of contracts and key company documents, maintaining confidentiality and secure storage
• Support administration of internal systems and tools, including training team members on file organization and best practices
• Coordinate information and documentation across teams, ensuring alignment and organization across projects and workflows
• Assist with compliance-related documentation and reporting, maintaining up-to-date records and ensuring regulatory compliance
• Maintain operational lists and internal data records, providing support for logistics, production, and administrative workflows

What We Are Looking For

• Extremely organized with strong attention to detail and ability to prioritize tasks
• Ability to manage multiple priorities across teams, with excellent communication and follow-through skills
• Proactive, self-starter with a 'figure it out' mindset and ability to adapt to a fast-paced environment
• Highly proficient in Google Drive, spreadsheets, and data organization, with experience in project management tools (e.g., Asana)
• Strong analytical and problem-solving skills, with ability to analyze data and provide insights
• Excellent communication and interpersonal skills, with ability to work collaboratively with cross-functional teams
• Ability to maintain confidentiality and handle sensitive information with discretion
• Experience in a fast-paced or growth-stage company, with exposure to compliance, operations, or administrative workflows

Nice to Have

• Experience with project management tools (e.g., Asana, Trello)
• Familiarity with compliance and regulatory requirements
• Knowledge of data analysis and visualization tools (e.g., Tableau, Power BI)

Benefits and Perks

• Competitive salary and benefits package
• Opportunity to work with a dynamic and innovative company
• Collaborative and supportive work environment
• Professional development and growth opportunities
• Flexible working hours and remote work options
• Access to cutting-edge technology and tools
• Recognition and reward for outstanding performance

• To stand out as a candidate, highlight your experience with digital tools and project management software, and be prepared to provide examples of how you've applied these skills in previous roles.
• When preparing for an interview, research Patco Brands' products and mission, and be ready to discuss how your skills and experience align with the company's goals.
• Be prepared to provide specific examples of your analytical and problem-solving skills, and how you've applied these skills in previous roles.
• Consider creating a portfolio that showcases your organizational and administrative skills, including examples of projects you've managed and systems you've implemented.
• When negotiating salary, be sure to research the market rate for the role and be prepared to discuss your expectations and requirements.
• Be aware of red flags such as a lack of clear communication or unrealistic expectations, and be prepared to ask questions during the interview process.