Deals Administrator (Real Estate, Remote, Part-Time)

About the Role

Day-to-day, you will work closely with various stakeholders, including agents, lawyers, and branch managers, to facilitate the deals process. Your excellent analytical and organizational skills will be essential in managing multiple priorities and tight deadlines in a fast-paced environment. Given the nature of the real estate industry, you will also need to be adaptable and able to switch contexts quickly.

myAbode is committed to fostering a diverse and inclusive workplace, and this role is no exception. As part of a young company with deep roots, you will have the opportunity to work with a talented team that is reimagining the real estate back office from the ground up.

What You Will Do

• Process real estate transactions of all types (buying, listing, leases, builder) using Lonewolf software.
• Send commission invoices to lawyers and co-operating brokerages.
• Follow up with other brokerages and lawyers regarding commission cheques.
• Communicate with Branch Managers, Administrators, and Accounting regarding trades and agents’ requests.
• Remind and follow up with agents about submitting paperwork (e.g., listing agreements) for deals processing.
• Respond to all agent emails on a timely basis.
• Manage and analyze data in Excel to support business decisions.
• Participate in team meetings to discuss ongoing projects and provide feedback.
• Collaborate with the deals processing team to implement process improvements.
• Develop and maintain a thorough understanding of real estate transactions, including Agreements of Purchase and Sale, Agency forms, and FINTRAC ID.

What We Are Looking For

• 3-5+ years of experience in the real estate industry is an asset.
• Excellent computer skills, including proficiency in Excel.
• Experience using Adobe and Microsoft Outlook.
• Excellent customer service and people skills, with the ability to work independently and as part of a team.
• Analytical and organizational skills, with the ability to handle multiple priorities and tight deadlines.
• Ability to read and understand an Agreement of Purchase and Sale, Agency forms, and FINTRAC ID.
• Excellent verbal, presentation, and written communication skills.
• Ability to work in a fast-paced office setting and adapt to changing circumstances.

Nice to Have

• Experience with real estate software, such as Lonewolf.
• Certification in real estate administration or a related field.
• Knowledge of Canadian real estate laws and regulations.

Benefits and Perks

• Competitive salary (details to be discussed during the interview process).
• Opportunity to work with a dynamic and growing company.
• Collaborative and inclusive work environment.
• Professional development opportunities.
• Flexible working hours and remote work options.
• Access to cutting-edge technology and tools.
• Comprehensive health and dental benefits package.

• Ensure your resume highlights your experience with Excel and customer service skills, as these are key requirements for the role.
• Prepare examples of times when you had to prioritize tasks and manage tight deadlines in a previous role.
• Familiarize yourself with the Canadian real estate market and myAbode's position within it to demonstrate your interest and knowledge during the interview.
• Develop a portfolio or examples of your work in real estate administration, if applicable, to showcase your skills.
• Practice your communication skills, as excellent verbal and written communication is essential for this role.
• Be prepared to discuss your experience with process improvements and how you have implemented changes in previous roles.
• Research the company culture and values to understand how you can contribute to myAbode's mission and goals.