DMLSS Program Support Specialist
WFA Digital Insight
The demand for skilled program support specialists in the federal sector has seen significant growth, with a 25% increase in job postings over the past year. As companies like Nakupuna Services continue to support critical government initiatives, the need for professionals with strong organizational skills, attention to detail, and technical expertise has never been more pressing. With the rise of remote work, candidates can now access these opportunities from anywhere, but must be prepared to demonstrate advanced proficiency in tools like Excel and a strong understanding of federal program operations. Before applying, candidates should be aware of the importance of security clearances and the fast-paced environment of federal contracting.
Job Description
About the Role
The DMLSS Program Support Specialist role is a critical component of Nakupuna Services' support for the Defense Health Agency (DHA) and its various stakeholders. This position requires a highly organized and detail-oriented individual who can provide administrative, analytical, and coordination support to program managers, technical managers, and other key stakeholders. The role is central to ensuring the successful execution of the DMLSS program, which involves managing and maintaining large databases, tracking performance metrics, and coordinating with various teams.Day-to-day, the DMLSS Program Support Specialist will work closely with the program management team to develop and submit monthly progress reports, maintain integrated master schedules, and coordinate meeting logistics. The ability to work independently and as part of a team, with strong written and verbal communication skills, is essential. The specialist will also be responsible for maintaining document version control, configuration management standards, and supporting enterprise data calls and information requests from DHA leadership.
The role is part of a larger team that supports the DHA's Defense Medical Logistics Standard Support (DMLSS) Database Sustainment Specialist (DSS) Support contract. This contract is vital to the DHA's operations, and the DMLSS Program Support Specialist plays a key role in its execution.
What You Will Do
- Support the development and submission of Monthly Progress Reports and other contract deliverables
- Track Performance Requirements Summary metrics and assist with compliance monitoring
- Maintain Integrated Master Schedule updates and documentation repositories
- Coordinate meeting logistics and prepare meeting minutes within required timelines
- Support staffing reports, vacancy tracking, and onboarding documentation coordination
- Assist with the preparation of executive-level briefings and technical documentation
- Maintain document version control and configuration management standards
- Support enterprise data calls and information requests from DHA leadership
- Assist with tracking site visit reports and inspection documentation
- Provide administrative support for travel coordination and trip report consolidation
- Support Quality Control Plan documentation and corrective action tracking
- Maintain a centralized SharePoint or designated collaboration platform for document storage and access control
- Coordinate communications between Program leadership and DHA stakeholders
What We Are Looking For
- Minimum three years of program support, administrative support, or project coordination experience
- Experience supporting DoD or federal programs preferred
- Experience assembling technical documentation and supporting report development
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
- Ability to manage multiple tasks in a fast-paced environment
- Experience maintaining document repositories or collaboration platforms such as SharePoint
- Strong attention to detail and accuracy in document control
- High School Diploma or equivalent, with relevant experience
- Preferred: Associate’s or Bachelor’s degree in Business Administration, Management, Information Systems, or related discipline
Nice to Have
- Experience with federal contract management
- Knowledge of DHA operations and initiatives
- Familiarity with database management systems
- Certification in project management or a related field
- Experience working in a remote or virtual team environment
Benefits and Perks
- Opportunity to work on critical government initiatives
- Remote work arrangement
- Professional development opportunities
- Access to the latest tools and technologies
- Collaborative and dynamic work environment
- Competitive salary and benefits package
- Paid time off and holidays
- Health insurance and wellness programs
- Retirement savings plan
How to Stand Out
- Ensure your resume and cover letter highlight your experience with Excel and other Microsoft Office tools, as well as any experience working with federal contracts or programs.
- Be prepared to provide specific examples of your organizational and time management skills, as well as your ability to work in a fast-paced environment.
- Familiarize yourself with the DHA's operations and initiatives to demonstrate your understanding of the agency's needs and goals.
- Consider obtaining a certification in project management or a related field to increase your competitiveness for the role.
- Be aware of the security clearance requirements for the position and be prepared to undergo a background investigation.
- When negotiating salary, research the market rate for similar positions in the federal contracting sector to ensure you are fairly compensated.
- Be cautious of any red flags during the hiring process, such as lack of transparency about the role or the company's expectations.
This is a remote position listed on WFA Digital, the platform for professionals who work from anywhere. Browse more remote jobs across all categories.