Document Controller

About the Role

The successful candidate will be part of a supportive and fast-growing team, working UK business hours. This setup not only allows for professional growth but also provides an excellent work-life balance, which is increasingly valued in the remote job market. The role involves working closely with internal and external stakeholders, ensuring that all documents are compliant with company and regulatory quality standards.

Given the remote nature of the job, it's essential for the candidate to have a reliable home office setup with a secure internet connection. This will enable seamless communication and collaboration with the team and clients, regardless of geographical distances.

What You Will Do

• Create, maintain, and organize comprehensive document management systems to ensure easy access and retrieval of documents.
• Control document versioning, distribution, naming conventions, and archiving to prevent confusion and maintain data integrity.
• Ensure all documents comply with company and regulatory quality standards, conducting regular audits to maintain compliance.
• Review and manage incoming documentation from internal and external stakeholders, verifying their accuracy and completeness.
• Support audit processes by maintaining well-organized, accessible records that are up-to-date.
• Train team members on document management procedures and systems to promote a culture of compliance and efficiency.
• Develop and implement document control best practices, staying updated with the latest trends and technologies in document management.
• Collaborate with the team to identify and implement improvements in the document management process.
• Manage and maintain the security and integrity of all documents, ensuring they are protected from unauthorized access.

What We Are Looking For

• A minimum of 2 years of experience in document control or records management, with a proven track record of successfully managing document systems.
• Proficiency in document management systems such as SharePoint or Aconex, with the ability to learn new systems quickly.
• Exceptional attention to detail, with a methodical and systematic approach to document management.
• Strong understanding of document control best practices and ISO requirements, with the ability to apply this knowledge in a practical setting.
• Reliable home office setup with a secure internet connection, capable of supporting remote work requirements.
• Ability to work independently in a fast-paced environment, with strong organizational skills.
• Excellent communication and interpersonal skills, able to work effectively with a diverse team.

Nice to Have

• Experience working in a remote team environment, with an understanding of the challenges and benefits of remote collaboration.
• Knowledge of UK regulatory standards and compliance requirements, particularly in document management.
• Certification in document management or a related field, demonstrating a commitment to professional development.
• Experience with training and onboarding new team members, with the ability to develop and implement effective training programs.

Benefits and Perks

• Competitive salary package, reflecting the importance of this role in the organization.
• 100% remote work arrangement, offering flexibility and work-life balance.
• Career growth and professional development opportunities, with a focus on advancing skills in document management and related fields.
• Exposure to leading UK businesses and practices, providing a unique perspective on international document management standards.
• Secure and stable employment with a growing company, committed to the success and well-being of its employees.
• Access to cutting-edge technologies and tools, enabling efficient and effective document management.
• Supportive and collaborative team environment, fostering a sense of community and teamwork among colleagues.

• Tip: Ensure your resume and cover letter are tailored to the document control role, highlighting relevant experience and skills in document management systems.
• Develop a portfolio that showcases your ability to manage and maintain document systems efficiently, including any certifications or training in document control.
• To stand out, emphasize your understanding of regulatory compliance and how you've applied it in previous roles, especially if you have experience with UK standards.
• Prepare for the interview by researching common document control challenges and practicing how to address them, showcasing your problem-solving skills.
• Consider highlighting any experience with remote work, as this demonstrates your ability to work independently and manage your time effectively.
• When negotiating salary, be prepared to discuss your experience, the value you can bring to the role, and industry standards for document controllers in similar positions.