Entry Level Administrative Professional

About the Role

The role is ideal for someone who is proactive, eager to learn, and comfortable working in a fast-paced environment. As a remote worker, the candidate will need to be self-motivated, disciplined, and able to manage multiple priorities with ease. The company's commitment to diversity, equity, and inclusion makes this a great opportunity for candidates from diverse backgrounds to join a dynamic team.

The operations team at PULSEMEDIA (APAC) is responsible for ensuring the smooth running of the business, and this role will be an integral part of that team. The candidate will work closely with internal teams, including marketing, sales, and finance, to ensure alignment and effective communication.

What You Will Do

• Provide day-to-day administrative and operational support to internal teams, including scheduling, calendar coordination, and meeting preparation
• Assist with internal handoffs, documentation, and task follow-ups to ensure alignment and effective communication
• Manage and update internal documents, trackers, and shared resources to maintain accurate and up-to-date information
• Support onboarding tasks for new team members, including coordination and documentation
• Assist with basic reporting, data entry, and record management to support business decision-making
• Identify opportunities to streamline administrative processes and improve efficiency
• Serve as a reliable point of contact for internal requests and operational needs
• Communicate clearly and professionally across remote teams to ensure effective collaboration
• Coordinate with multiple departments to ensure tasks are completed accurately and on time
• Maintain accurate information in internal systems and tools to support data-driven decision-making

What We Are Looking For

• 0-2 years of experience in an administrative, operations, or support role (internships welcome)
• Strong organizational skills and attention to detail to maintain accurate and up-to-date information
• Clear written and verbal communication skills to communicate effectively with internal teams and stakeholders
• Comfortable working in a remote environment and managing multiple priorities with ease
• Proactive mindset with a willingness to learn and take initiative to improve processes and systems
• Basic experience with productivity tools (Google Workspace, Microsoft Office, or similar) to support day-to-day operations
• Familiarity with CRM or internal systems is a plus, but not required
• Ability to work independently and collaboratively in a virtual environment to achieve team goals

Nice to Have

• Experience working in a digital media or marketing company to understand the industry and its requirements
• Familiarity with project management tools (Asana, Trello, or similar) to support project planning and execution
• Basic knowledge of data analysis and reporting to support business decision-making

Benefits and Perks

• Competitive compensation and benefits package to attract and retain top talent
• Remote-first flexibility to support work-life balance and employee well-being
• Opportunities for learning and growth through exposure to operations, systems, and cross-functional teams
• Supportive culture that values communication, balance, and professional development to foster a positive and inclusive work environment
• Access to cutting-edge technology and tools to support day-to-day operations and project execution
• Flexible working hours and remote work options to support work-life balance and employee well-being
• Professional development opportunities to support career growth and advancement
• Diversity, equity, and inclusion initiatives to foster a positive and inclusive work environment

• When applying, make sure to highlight your experience with digital tools and systems, as well as your ability to work independently in a remote environment.
• Be prepared to provide specific examples of how you have improved processes or systems in your previous roles.
• Showcase your attention to detail and organizational skills by ensuring your application and any supporting materials are well-organized and error-free.
• Research the company culture and values, and be prepared to discuss how you would contribute to a positive and inclusive work environment.
• Consider creating a portfolio or examples of your work to demonstrate your skills and experience in administration and operations.
• Be prepared to discuss your experience with data analysis and reporting, and how you have used data to inform business decisions.
• When negotiating salary, be sure to research the market rate for the role and be prepared to discuss your expectations and requirements