Events Coordinator

About the Role

As the operational backbone of the events team, the Events Coordinator will work closely with the Events Team Lead to ensure the smooth execution of events. This will involve managing timelines, coordinating vendors and registrations, and promoting events through various channels. The ideal candidate will be comfortable working in a fast-paced environment and prioritizing multiple tasks simultaneously.

What You Will Do

• Coordinate the logistics for conferences, trade shows, VIP dinners, webinars, and user events, including venues, hotels, catering, travel, shipping, and on-site materials
• Own the event calendar and project timelines, building run-of-show schedules, task lists, and deadlines, and keeping every workstream on track
• Manage attendee workflows, including invitations, registrations, RSVPs, and guest lists, keeping all data clean and current
• Liaise with vendors, venues, and partners across time zones, gathering quotes, tracking deliverables, and confirming details
• Coordinate booth materials, signage, giveaways, and shipping so nothing is missing on event day
• Support event marketing by drafting and scheduling email invitations, helping build registration and landing pages, promoting on social channels, and managing post-event follow-up
• Track budgets, process invoices, and reconcile event expenses
• Capture and report event metrics such as attendance and leads, and ensure leads flow into the CRM
• Provide responsive remote support before and during live events, anticipating needs before they become problems

What We Are Looking For

• Exceptional organizational skills, with the ability to prioritize multiple tasks and deadlines
• Excellent written and verbal communication skills, with the ability to communicate effectively with vendors, partners, and team members
• Proficiency in Excel and other Microsoft Office tools
• Experience in event planning and coordination, with a strong attention to detail
• Ability to work independently in a remote setting, with minimal supervision
• Strong problem-solving skills, with the ability to think critically and outside the box
• Ability to work in a fast-paced environment, with a strong sense of urgency and adaptability

Nice to Have

• Experience with event management software and tools
• Knowledge of digital marketing principles and practices
• Familiarity with CRM systems and lead tracking
• Certification in event planning or a related field

Benefits and Perks

• Competitive salary and benefits package
• Opportunity to work with a leading North American tech company
• Collaborative and dynamic work environment
• Professional development and growth opportunities
• Flexible working hours and remote work arrangement
• Access to the latest tools and technologies
• Recognition and reward for outstanding performance

• Be prepared to showcase your portfolio and provide specific examples of your event planning experience
• Highlight your proficiency in Excel and other Microsoft Office tools, and be prepared to demonstrate your skills
• Research the company and the role, and be prepared to ask informed questions during the interview process
• Emphasize your ability to work independently and prioritize multiple tasks and deadlines
• Be prepared to discuss your experience with event management software and tools, and how you have used them in previous roles
• Show enthusiasm and passion for event planning and coordination, and highlight your creative and problem-solving skills