Events & Experiences Coordinator

About the Role

In this role, you will work closely with the Senior Events & Experiences Manager to ensure the smooth execution of events, troubleshooting in real-time, and maintaining organized documentation across events. The ideal candidate will have a strong background in event coordination, marketing operations, or a similar field, with a demonstrated ability to manage multiple logistics workstreams simultaneously.

BlinkRx is committed to innovation and excellence, and this role offers the opportunity to be part of a highly collaborative team that is shaping the future of healthcare technology.

What You Will Do

• Serve as on-site logistics lead at BlinkRx's priority events, including biopharma trade shows and provider conferences
• Manage day-of coordination across staffing, booth setup, AV, signage, and attendee flow
• Act as the primary point of contact for vendors and venue teams during events, troubleshooting in real-time
• Coordinate hotel blocks, room assignments, and attendee travel arrangements for BlinkRx staff attending major conferences
• Build and maintain logistics trackers, run-of-show documents, and attendee briefings ahead of each event
• Support the Senior Manager on venue sourcing, vendor outreach, and materials production timelines
• Track project milestones and flag risks to keep deliverables on schedule
• Assist with booth design coordination, swag and collateral ordering, and shipping logistics
• Maintain organized documentation across events: contracts, vendor contacts, shipping records, and post-event notes
• Conduct post-event inventory and materials returns
• Compile attendance, spend, and logistics notes to support the Senior Manager's post-event analysis

What We Are Looking For

• 2-4 years of experience in event coordination, marketing operations, or a similar role
• Demonstrated ability to manage multiple logistics workstreams simultaneously without dropping details
• Strong communicator who can coordinate across vendors, venues, and internal teams with low friction
• Comfortable with ambiguity and a fast-moving calendar; things change and you adapt without drama
• Proficiency in standard project management and coordination tools
• Ability to travel approximately 20-30% for on-site event execution, including occasional evenings and weekends
• Strong organizational and time management skills
• Ability to work effectively in a team environment

Nice to Have

• Experience in the healthcare or pharmaceutical industry
• Knowledge of event management software and tools
• Certification in event planning or a related field

Benefits and Perks

• Opportunity to work with a highly collaborative and innovative team
• Competitive salary and benefits package
• Flexible working hours and remote work options
• Professional development opportunities
• Access to cutting-edge technology and tools
• Recognition and reward for outstanding performance

• Be prepared to showcase your event coordination experience and skills in managing multiple logistics workstreams simultaneously
• Highlight your ability to work effectively in a fast-paced environment and adapt to changing circumstances
• Emphasize your strong communication and organizational skills, as well as your proficiency in project management tools
• Be prepared to discuss your experience with event management software and tools, as well as any relevant certifications
• Research BlinkRx's company culture and values to demonstrate your understanding of their mission and vision
• Prepare examples of your work, such as event plans, logistics trackers, or post-event analyses, to showcase your skills and experience