Events Manager

About the Role

The role is based in London, UK, and requires a strong understanding of event software systems, including AirTable, Luma, Swoogo, and Google Sheets. You will be part of a dynamic team that is passionate about showcasing cutting-edge AI technology through impactful event experiences.

What You Will Do

• Manage and execute events from end to end, including workstreams, registration, guest experience, catering, and on-site production
• Develop and maintain comprehensive project timelines, tracking all milestones, deliverables, and deadlines
• Source, negotiate, and coordinate with vendors, including caterers, AV providers, and creative production teams
• Oversee attendee registration, check-in processes, and manage event communications, including pre- and post-event outreach
• Maintain meticulous financial records, closely monitoring budgets, processing invoices, and reporting on expenditures versus budget targets
• Collaborate closely with internal stakeholders, including design, procurement, and security teams
• Implement and manage safety and security protocols, prioritizing attendee well-being and compliance with health guidelines
• Collect, analyze, and report event metrics, attendee feedback, and key learnings to inform future events
• Ensure adherence to Openai's standards and compliance requirements
• Coordinate with vendors to ensure timely and high-quality delivery of services

What We Are Looking For

• 6+ years of event production experience, managing end-to-end planning, onsite execution, and post-event analysis
• Strong capabilities in using event software systems, including AirTable, Luma, Swoogo, and Google Sheets
• Excellent project management and coordination skills, with attention to detail and ability to multitask
• Experience in leading the guest experience and owning front-of-house operations and vendor coordination for high-profile corporate events
• Passion for Openai's mission and excitement about showcasing cutting-edge AI technology through impactful event experiences
• Strong analytical and problem-solving skills, with the ability to collect, analyze, and report event metrics and feedback
• Excellent communication and collaboration skills, with the ability to work closely with internal stakeholders and vendors

Nice to Have

• Experience in managing events with a focus on AI and technology
• Familiarity with Mac operating systems and event management software
• Certification in event planning or management, such as CMP or CMM
• Experience in managing events with a global audience

Benefits and Perks

• Opportunity to work with a pioneering AI research and deployment company
• Collaborative and dynamic work environment
• Professional development and growth opportunities
• Access to cutting-edge AI technology and event management tools
• Competitive compensation and benefits package
• Flexible working arrangements, including remote work options
• Access to a global network of event professionals and industry thought leaders
• Opportunities for professional development and networking

• Tip: Make sure to showcase your event management experience and skills in your application, particularly in managing high-profile corporate events.
• Familiarize yourself with Openai's products and mission to demonstrate your understanding of the company's values and goals.
• Highlight your experience in using event software systems, including AirTable, Luma, Swoogo, and Google Sheets.
• Prepare examples of your analytical and problem-solving skills, particularly in managing event metrics and feedback.
• Be prepared to discuss your experience in managing events with a focus on AI and technology, and how you can leverage your skills to deliver exceptional event experiences.
• Research the company culture and values to demonstrate your fit with the organization and its mission.
• Consider creating a portfolio of your event management work to showcase your skills and experience.