Executive Assistant

## About the Role As an Executive Assistant at Adolescent Wellness Academy, you will be at the center of executive operations, working directly with the Co-CEOs to support high-level priorities and manage critical administrative functions. Your day-to-day tasks will be varied, and you will need to be adaptable and proactive in your approach. The role requires a strong understanding of administrative processes and the ability to learn quickly, making it an exciting opportunity for those looking to grow in their careers. The Executive Assistant role is critical to the success of the organization, and you will be working closely with the leadership team to ensure the smooth operation of the business. This includes supporting the Co-CEOs with their daily tasks, managing contracts and agreements, and coordinating with other departments. Your work will have a direct impact on the organization, and you will be able to see the results of your efforts. Adolescent Wellness Academy is a growing organization in the behavioral health sector, and this role offers the opportunity to be part of a dynamic and supportive team. The company values its employees and offers a stable and secure work environment, making it an attractive option for those looking for a long-term career. ## What You Will Do - Manage the executive inbox, prioritizing and organizing tasks and correspondence - Support financial administrative tasks, including invoice processing and accounts payable - Review, organize, and maintain contracts, agreements, and sensitive organizational documents - Assist with medical credentialing processes and documentation - Set up and manage software platforms, including CRM integrations and other systems - Process daily fax and mail intake, routing items appropriately and keeping the queue clear - Build and maintain Excel trackers, reports, and operational spreadsheets - Contribute to special projects as organizational needs evolve - Support internal operations, including agendas, meeting notes, and cross-departmental coordination - Develop and implement effective filing systems, both physical and digital - Ensure compliance with organizational policies and procedures ## What We Are Looking For - 2+ years of experience in a medical administrative, operations, or executive support role - Comfortable navigating multiple software platforms and picking up new systems quickly - Functional Excel skills, with the ability to learn more on the job - Highly independent and self-directed, with the ability to manage competing priorities - Organized, detail-oriented, and proactive, with a focus on quality and follow-through - Discreet with sensitive information and able to work in a fast-paced environment - Experience with CRM or EMR systems is a plus - Strong communication and interpersonal skills ## Nice to Have - Experience in a behavioral health organization or similar field - Knowledge of medical terminology and practices - Certification in medical administration or a related field - Experience with project management tools and software ## Benefits and Perks - Competitive salary and benefits package - Opportunity to work with a growing and dynamic organization - Remote work options, with flexible scheduling - Professional development and growth opportunities - Access to cutting-edge technology and software - Collaborative and supportive work environment - Recognition and reward for outstanding performance - Comprehensive health and wellness program - Retirement savings plan and other benefits

- Be prepared to demonstrate your technical skills, including Excel and software platforms, and highlight your ability to learn quickly.

• Show your understanding of the role and the organization, and explain why you are a good fit for the position.
• Emphasize your ability to work independently and manage competing priorities, and provide examples of times when you have done so in the past.
• Make sure your application materials, including your resume and cover letter, are tailored to the job and highlight your relevant skills and experience.
• Be prepared to ask questions during the interview process, and take the opportunity to learn more about the organization and the role.
• Consider creating a portfolio or examples of your work to demonstrate your skills and experience, especially if you are applying for a role that requires specific technical skills.
• Don’t be afraid to negotiate salary or benefits, but be sure to do your research and have a clear understanding of the market rate for the role.