Executive Assistant

About the Role

The successful candidate will be a proactive and detail-oriented individual with excellent communication and interpersonal skills, able to build strong relationships with colleagues, vendors, and stakeholders. This role goes beyond traditional admin support, requiring a strategic thinker who can anticipate potential problems and develop creative solutions.

Autodesk is a multinational company with a strong commitment to innovation, customer satisfaction, and employee growth. As an Executive Assistant, you will be an integral part of the team, working on a wide range of tasks, from calendar management and event planning to budget tracking and expense reporting.

What You Will Do

• Manage the calendar of the Senior Director, scheduling meetings, and coordinating travel arrangements
• Track executive expenses and generate expense reports in a timely manner
• Collaborate with the Leadership team to prepare agendas, meeting materials, and document meeting minutes
• Plan and coordinate virtual and in-person events, including logistics, venue, activities, and catering
• Maintain email aliases, distribution lists, and shared directories, ensuring accurate permissions and access
• Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance
• Raise purchase orders, verify invoices, and process payments for CW costs and expenses
• Utilize the Supplier Central portal to manage vendors, track approvals, and invoices
• Serve as point person for departmental purchases, including PC tracking and overall asset management

What We Are Looking For

• Bachelor's degree in a related field
• 3-5 years of experience supporting senior executives in a fast-paced, multinational environment
• Exceptional time management, organizational, and multitasking skills
• Strong proficiency in Microsoft Office Suite, Mac and Windows operating systems, and related business applications
• Ability to work under pressure, communicate effectively, and meet deadlines
• Strong interpersonal and written/verbal communication skills in English
• Ability to travel to events or internal meetings, locally and internationally, as required
• Discreet and experienced in handling sensitive and confidential information

Nice to Have

• Experience with AI tools and proficiency in using them
• Familiarity with Slack, Microsoft Teams, and Microsoft SharePoint
• Knowledge of budgeting and financial management principles
• Certification in administrative assistance or a related field

Benefits and Perks

• Competitive salary and benefits package
• Opportunity to work with a multinational team and develop expertise in administrative support and project management
• Access to cutting-edge technology and tools
• Flexible working hours and remote work arrangements
• Professional development opportunities and training programs
• Comprehensive health insurance and wellness programs
• Generous paid time off and vacation days
• Retirement savings plan and matching program

• Develop a strong proficiency in Microsoft Office Suite, particularly Excel, to stand out in this role
• Showcase your ability to work independently and think critically, highlighting examples of proactive problem-solving in your previous experience
• Create a portfolio that demonstrates your organizational skills, attention to detail, and ability to manage multiple tasks and deadlines
• Prepare to discuss your experience with budgeting and financial management, as well as your ability to maintain confidentiality and handle sensitive information
• Research Autodesk's company culture and values, and be prepared to explain how your skills and experience align with their mission and vision
• Be prepared to provide specific examples of your experience with event planning, travel coordination, and expense reporting