Executive Assistant Canada

About the Role

The Zirtual team values work-life balance, and as such, you will have the flexibility to work remotely, with reliable high-speed internet, a computer, and phone. You will receive support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.

What You Will Do

• Manage and coordinate complex calendars and appointments across multiple time zones
• Schedule meetings, calls, and events, anticipating scheduling conflicts and proactively resolving them
• Monitor and manage inboxes, drafting and responding to emails, and prioritizing communications
• Prepare documents, presentations, and reports, handling data entry, file organization, and record maintenance
• Assist with project coordination and task tracking, supporting day-to-day business operations
• Conduct research and compile information as needed, identifying opportunities to improve processes and efficiency
• Send weekly usage reports and respond to communication within a two-hour window
• Maintain detailed client profiles and follow Zirtual's best practices for success
• Research and book travel arrangements, creating detailed itineraries and managing travel changes
• Coordinate virtual and in-person meetings or events

What We Are Looking For

• Strong organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills, with high attention to detail and accuracy
• Ability to work independently in a remote environment, maintaining confidentiality and professionalism
• Associate's or Bachelor's degree in Business Administration or a related field (or equivalent experience)
• 2-4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
• Experience supporting multiple clients or executives preferred
• Proficiency in Google Workspace and/or Microsoft Office, with typing ability of at least 50 WPM with accuracy
• Familiarity with calendar management tools (Google Calendar, Outlook), project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce), and communication tools (Slack, Zoom, Teams)

Nice to Have

• Bilingual (English/French and/or Spanish)
• Experience supporting executives, entrepreneurs, or small business owners
• Familiarity with Adjust and other relevant tools

Benefits and Perks

• Competitive compensation based on a percentage of client monthly plans, with average monthly earnings ranging from
  ,500-$3,800
• Opportunity to work with a variety of clients, gaining diverse experience and skills
• Flexible remote work arrangement, with reliable high-speed internet, computer, and phone required
• Ongoing support and guidance from an Account Supervisor
• Access to a range of tools and resources, including Google Workspace, Microsoft Office, and more

• Familiarize yourself with Zirtual's best practices and ensure you can maintain confidentiality and professionalism in a remote environment.
• Develop a strong foundation in tools like Salesforce, Excel, and Google Workspace to stand out as a top candidate.
• Create a portfolio showcasing your experience and skills as an Executive Assistant, highlighting your ability to manage multiple priorities and work independently.
• Prepare to discuss your experience with calendar management, email management, and project coordination during the interview process.
• Research the company culture and values to ensure you align with Zirtual's commitment to work-life balance and client satisfaction.
• Be prepared to discuss your salary expectations, considering the competitive compensation range and your individual experience and skills.