Executive Assistant
Admin & Virtual Assistant
Excel
WFA Digital Insight
As the demand for skilled administrative professionals continues to rise, Elevenlabs is seeking a highly organized and detail-oriented Executive Assistant to support their senior leadership team. With the shift to remote work, companies are looking for individuals who can manage multiple time zones, coordinate seamless communication, and prioritize tasks effectively. The role of an Executive Assistant has become increasingly important in the current job market, with a 25% increase in job postings over the past year. Elevenlabs, a leading AI research and product company, offers a unique opportunity to work with a dynamic team and contribute to the growth of a cutting-edge company. Before applying, candidates should be aware that the company values innovation, excellence, and impact, and is looking for individuals who share these values and are passionate about making a difference.
Job Description
About the Role
The Executive Assistant role at Elevenlabs is a high-trust, hands-on position that requires a highly organized and detail-oriented individual to support the senior leadership team. As the company continues to grow and expand its operations, the need for a skilled administrative professional has become increasingly important. The successful candidate will be responsible for managing complex calendars, coordinating logistics, and handling sensitive and confidential matters. The role will involve working closely with internal stakeholders, external partners, and senior leaders to ensure seamless communication and coordination. The ideal candidate will be able to anticipate needs, manage follow-ups, and flag conflicts, all while maintaining a high level of discretion and professionalism. As part of the Elevenlabs team, the Executive Assistant will be expected to embody the company's values of innovation, excellence, and impact. This includes being proactive, flexible, and willing to take on new challenges and responsibilities as the company continues to grow and evolve.What You Will Do
- Manage complex, fast-moving calendars and provide scheduling and coordination support across multiple time zones and geographies
- Handle sensitive and confidential matters with discretion, acting as a trusted partner in both professional and operational contexts
- Coordinate seamlessly with internal stakeholders across teams, as well as external partners and senior leaders
- Work closely with other Executive Assistants across the organization to align schedules, share context, and keep cross-functional coordination running smoothly
- Anticipate needs before they arise: managing follow-ups, flagging conflicts, and keeping the right people aligned
- Build structure, processes, and systems that scale with a fast-growing AI company
- Identify opportunities to automate and streamline administrative tasks and processes
- Develop and maintain relationships with external partners and vendors
- Provide administrative support for special projects and initiatives as needed
What We Are Looking For
- 3+ years of experience as an Executive Assistant or in a similar administrative role
- Proven ability to manage complex calendars, coordinate logistics, and handle sensitive and confidential matters
- Excellent communication and organizational skills, with the ability to work effectively in a fast-paced environment
- Strong proficiency in Microsoft Office, particularly Excel
- Ability to work proactively and independently, with a high level of discretion and professionalism
- Experience working in a remote or distributed team environment
- Strong problem-solving and analytical skills, with the ability to identify opportunities for improvement and implement solutions
- Bachelor's degree in a related field, or equivalent experience
Nice to Have
- Experience working in the tech or AI industry
- Familiarity with project management tools and software
- Certification in administrative assistance or a related field
- Experience working with senior leadership teams or executives
Benefits and Perks
- Competitive salary and benefits package
- Opportunity to work with a dynamic and growing company
- Flexible and remote work arrangements
- Access to cutting-edge technology and tools
- Professional development and growth opportunities
- Annual discretionary stipend for co-working and social travel
- Annual company offsite and team-building events
- Comprehensive health and wellness benefits
- Generous PTO and vacation policy
How to Stand Out
- When applying, make sure to highlight your experience with calendar management and coordination, as well as your ability to work proactively and independently.
- Be prepared to provide specific examples of times when you had to handle sensitive or confidential matters, and how you maintained discretion and professionalism.
- Familiarize yourself with Elevenlabs' products and services, and be prepared to discuss how you can contribute to the company's mission and values.
- Emphasize your ability to work effectively in a fast-paced environment, and your experience with remote or distributed team environments.
- Consider creating a portfolio or examples of your work, such as calendars or administrative processes you've developed, to demonstrate your skills and experience.
- Don't be afraid to ask questions during the interview process, such as what a typical day looks like in the role, or what the biggest challenges are that the team is facing.
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