Executive Assistant

Elevenlabs·Remote(United States)
Admin & Virtual Assistant
Excel

WFA Digital Insight

As the demand for AI-powered solutions continues to rise, companies like Elevenlabs are leading the charge. With a growing need for skilled professionals to support high-performing leaders, the role of Executive Assistant has become increasingly important. In the current remote job market, candidates with expertise in tools like Excel are in high demand, with some reports suggesting a 25% increase in job postings for administrative roles. Elevenlabs, with its innovative culture and commitment to excellence, stands out as an attractive option for those looking to make a real impact. Before applying, candidates should be prepared to showcase their organizational skills and ability to thrive in fast-paced environments.

Job Description

About the Role

The Executive Assistant role at Elevenlabs is a high-trust, hands-on position that requires a unique blend of organizational skills, attention to detail, and ability to thrive in dynamic environments. As the operational backbone for the Growth Lead and the wider Growth team, this role is instrumental in ensuring the smooth day-to-day operation of the team. With a focus on managing complex calendars, coordinating travel, and providing administrative support, this role is perfect for someone who takes genuine ownership of the details that keep people and teams running at their best.

The Growth team at Elevenlabs is responsible for driving the company's growth and expansion, and as an Executive Assistant, you will be working closely with the team to provide support and ensure seamless execution of their plans. Your role will involve building strong relationships with internal teams and external stakeholders, including senior leaders and partners, and acting as a key point of contact for the Growth team.

As a company, Elevenlabs is committed to innovation and excellence, and this role offers the opportunity to be part of a team that is pushing the boundaries of what is possible with AI. With a strong focus on growth and development, Elevenlabs provides a supportive and dynamic environment for professionals to grow and thrive.

What You Will Do

  • Manage complex, fast-moving calendars for the Growth Lead and provide scheduling and coordination support across the broader Growth team
  • Support personal admin and own travel logistics end-to-end: flights, accommodation, ground transport, and itineraries across multiple time zones and geographies
  • Handle sensitive and confidential matters with discretion, acting as a trusted partner to the Growth Lead in both professional and operational contexts
  • Coordinate seamlessly with internal teams and external stakeholders, including senior leaders and partners
  • Build structure, processes, and systems that scale with a fast-growing AI company
  • Act as a key point of contact for the Growth team, supporting day-to-day administrative needs and helping the team run smoothly
  • Anticipate needs before they arise: managing follow-ups, flagging conflicts, and keeping the team informed
  • Provide administrative support for meetings, including scheduling, preparation of materials, and follow-up actions
  • Maintain accurate and up-to-date records and databases, including contact information and meeting notes
  • Develop and implement efficient filing systems, both physical and digital, to ensure easy access to information

What We Are Looking For

  • 2+ years of experience as an Executive Assistant or in a similar role, providing administrative support to senior leaders
  • Expertise in Microsoft Office, particularly Excel, and ability to learn new tools and software
  • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously
  • Strong communication and interpersonal skills, with the ability to build relationships with internal teams and external stakeholders
  • Ability to work in a fast-paced environment, with a high level of flexibility and adaptability
  • Discretion and confidentiality when handling sensitive information
  • Strong problem-solving skills, with the ability to think critically and outside the box
  • Ability to work independently, with minimal supervision, and as part of a team
  • Strong attention to detail, with a high level of accuracy and quality in work

Nice to Have

  • Experience working in a startup or fast-growing company, with a strong understanding of the challenges and opportunities that come with rapid growth
  • Knowledge of AI and machine learning, with a strong interest in the latest developments and advancements in the field
  • Experience with project management tools, such as Asana or Trello, and ability to implement and maintain systems
  • Certification in administrative assistance, such as IAAP or AAP, and commitment to ongoing learning and professional development

Benefits and Perks

  • Competitive salary and benefits package, with a strong focus on supporting the well-being and growth of our employees
  • Opportunity to work with a talented and dynamic team, with a strong commitment to innovation and excellence
  • Flexible working hours and remote work options, with a monthly co-working stipend to support your work style
  • Annual company offsite, with opportunities to connect with colleagues and build relationships
  • Annual discretionary stipend for professional development, with a strong focus on supporting ongoing learning and growth
  • Access to the latest tools and software, with a strong commitment to staying up-to-date with the latest developments and advancements
  • Recognition and reward for outstanding performance, with a strong focus on celebrating and supporting our employees' achievements

How to Stand Out

  • Be prepared to showcase your expertise in Excel and other administrative tools, with examples of how you have used these skills in previous roles.
  • Highlight your ability to work in fast-paced environments, with a strong focus on prioritizing tasks and managing multiple projects simultaneously.
  • Emphasize your strong communication and interpersonal skills, with examples of how you have built relationships with internal teams and external stakeholders.
  • Show your ability to think critically and outside the box, with examples of how you have solved complex problems and implemented efficient solutions.
  • Be prepared to discuss your experience working with sensitive and confidential information, with a strong focus on discretion and confidentiality.
  • Highlight your ability to work independently, with minimal supervision, and as part of a team.
  • Be prepared to discuss your long-term career goals and how this role fits into your overall career aspirations.

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