Executive Assistant, Enterprise Deployment

About the Role

ElevenLabs is an AI research and product company that has transformed the way we interact with technology. With a strong focus on innovation and excellence, the company has expanded from voice into three main platforms: ElevenAgents, ElevenCreative, and ElevenAPI. As a member of the Enterprise Deployment team, you will be part of a dynamic and fast-moving environment that operates across every major geography.

The Enterprise Deployment team has grown from 4 to over 50 people in the last twelve months, and your role will be critical in supporting the team's continued growth and success. You will work closely with senior leaders and their teams, ensuring seamless communication and coordination across the organization.

What You Will Do

• Manage complex, fast-moving calendars for the leader of Enterprise Deployment and provide scheduling and coordination support across the broader team
• Own travel logistics end-to-end, including flights, accommodation, ground transport, and detailed itineraries across multiple time zones
• Handle sensitive and confidential matters with discretion, acting as a trusted partner in both professional and personal capacities
• Coordinate across time zones and enterprise customer relationships, ensuring timely and effective communication
• Develop and maintain relationships with key stakeholders, including senior leaders, customers, and partners
• Provide administrative support, including managing emails, drafting correspondence, and preparing presentations
• Maintain accurate and up-to-date records and files, both physical and digital
• Develop and implement processes and procedures to improve the efficiency and effectiveness of the team
• Collaborate with other teams, including sales, marketing, and product development, to ensure alignment and effective communication

What We Are Looking For

• Proven experience as an executive assistant or in a similar role, preferably in a fast-paced and dynamic environment
• Excellent communication and interpersonal skills, with the ability to build strong relationships with senior leaders and teams
• Strong technical skills, including proficiency in Microsoft Office and Google Suite
• Ability to work in a fast-paced environment, prioritizing tasks and managing multiple projects simultaneously
• Strong attention to detail and organizational skills, with the ability to maintain accurate and up-to-date records and files
• Ability to handle sensitive and confidential matters with discretion and professionalism
• Experience working with AI or in a related field is desirable, but not required
• Strong problem-solving skills and ability to think critically and outside the box

Nice to Have

• Experience working in a remote or distributed team environment
• Familiarity with project management tools, such as Asana or Trello
• Certification in executive assistance or a related field
• Experience working with senior leaders and teams in a fast-paced and dynamic environment

Benefits and Perks

• Competitive salary and benefits package
• Opportunity to work with a pioneering AI research and product company
• Collaborative and dynamic work environment
• Professional development opportunities, including training and education programs
• Flexible working hours and remote work options
• Access to the latest technology and tools
• Annual company offsite and social travel opportunities
• Co-working stipend for remote workers
• Discretionary stipend for professional development and learning

• Develop a strong understanding of AI and its applications in business, as this will be a key aspect of the role.
• Highlight your technical skills, including proficiency in Microsoft Office and Google Suite, as well as any experience with project management tools.
• Showcase your ability to work in a fast-paced environment, prioritizing tasks and managing multiple projects simultaneously.
• Be prepared to provide examples of your experience handling sensitive and confidential matters with discretion and professionalism.
• Research the company and its products, including ElevenAgents, ElevenCreative, and ElevenAPI, to demonstrate your interest and knowledge.
• Prepare to discuss your experience working with senior leaders and teams, and how you have developed strong relationships in previous roles.
• Consider creating a portfolio or examples of your work, including calendars, correspondence, and presentations, to demonstrate your skills and attention to detail.