Executive Assistant & HR Administrator
WFA Digital Insight
The demand for skilled Executive Assistants and HR Administrators has grown significantly in the remote job market, with a focus on operational support and employee experience. As companies expand their remote workforces, the need for organized and communicative professionals who can handle a variety of tasks has increased. People Architects is at the forefront of this shift, seeking a highly skilled Executive Assistant & HR Administrator to support their growing team. With the remote work market expected to continue its upward trend, candidates with strong organizational skills, attention to detail, and experience in HR administration are in high demand. Before applying, candidates should be prepared to showcase their ability to work independently, prioritize tasks, and maintain confidentiality in a fast-paced environment.
Job Description
About the Role
The Executive Assistant & HR Administrator role at People Architects is a unique opportunity to work with a growing entrepreneurial company and support their remote workforce. As a key partner to the leadership team, you will be responsible for managing calendars, coordinating travel arrangements, and handling confidential information with discretion. Your expertise in HR administration, employee engagement, and operational support will be essential in creating a positive and connected culture within the organization.The ideal candidate will have a strong background in executive support, HR administration, or a related field, with a proven track record of managing multiple priorities and maintaining accuracy and professionalism. You will be working closely with the company founders and leadership team, so excellent written and verbal communication skills are a must. If you thrive in fast-paced environments and enjoy being the go-to person behind the scenes, this role could be an excellent fit for you.
As a trusted organizational partner, you will play a critical role in helping the leadership team stay focused on growth, innovation, and strategic priorities. Your ability to create structure, improve communication, and support company culture will be essential in ensuring the day-to-day operations of the business run smoothly.
What You Will Do
- Manage calendars, scheduling, and meeting coordination for company founders and leadership
- Coordinate business travel arrangements and itineraries
- Monitor and help prioritize email communications
- Prepare meeting agendas, notes, and follow-up action items
- Support leaders with document preparation and administrative projects
- Serve as a primary point of contact for employee questions regarding benefits, PTO, payroll coordination, and company policies
- Coordinate employee onboarding and offboarding activities
- Maintain employee records and HR documentation
- Assist with benefits administration and employee communications
- Coordinate performance review administration and employee-related processes
- Partner with leadership and external HR resources when employee issues arise
What We Are Looking For
- 3+ years of experience in executive support, HR administration, office administration, people operations coordination, or a similar role
- Experience supporting senior leaders, founders, or executives
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- Ability to manage multiple priorities while maintaining accuracy and professionalism
- Demonstrated ability to handle confidential information with discretion
- Experience supporting a remote workforce
- Experience with HRIS, payroll, or employee management systems
- Exposure to onboarding, benefits administration, employee communications, or recruiting coordination
Nice to Have
- Experience within entrepreneurial or founder-led organizations
- Knowledge of employment laws and regulations
- Certification in HR or a related field
Benefits and Perks
- Opportunity to work with a growing entrepreneurial company
- Collaborative and dynamic work environment
- Professional development and growth opportunities
- Competitive compensation and benefits package
- Flexible working hours and remote work arrangements
- Access to cutting-edge technology and tools
- Recognition and reward programs for outstanding performance
How to Stand Out
- When applying for this role, be sure to highlight your experience in executive support, HR administration, and employee engagement.
- Showcase your ability to work independently and prioritize tasks in a fast-paced environment.
- Familiarize yourself with HRIS, payroll, or employee management systems to demonstrate your technical skills.
- Prepare examples of times when you had to handle confidential information with discretion and professionalism.
- Be ready to discuss your experience supporting remote workforces and how you can contribute to creating a positive and connected culture.
- Research the company culture and values to understand how you can align with their mission and vision.
- Practice your communication skills, both written and verbal, to ensure you can effectively collaborate with the leadership team and employees.
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