Executive Assistant, Legal & Finance
WFA Digital Insight
As the demand for skilled support staff in high-stakes environments grows, Ramp's Executive Assistant role stands out for its unique blend of Legal and Finance responsibilities. With the fintech industry booming, companies like Ramp are driving innovation, and professionals with expertise in managing sensitive information and executive support are in high demand. Given that the fintech sector witnessed a 25% increase in job postings in 2025, this role offers a chance to be part of a cutting-edge team. Before applying, candidates should be aware of the fast-paced nature of this position and the need for high confidentiality and discretion.
Job Description
About the Role
The Executive Assistant role at Ramp is designed to provide high-level support to the company's Legal and Finance teams. This is a critical position that requires exceptional organizational skills, discretion, and the ability to handle sensitive and confidential matters. The successful candidate will be responsible for managing the calendars and inboxes of senior executives, coordinating legal and finance workstreams, and ensuring seamless communication across different departments.Day-to-day, this role involves a wide range of tasks, from managing executive calendars and inboxes to coordinating legal and finance workstreams. The Executive Assistant will need to be highly proactive, able to prioritize tasks effectively, and maintain confidentiality at all times. The role is based in Ramp's New York office, with a requirement to be in the office at least three days a week.
Ramp is a company that values high agency and high urgency, and this role is no exception. The successful candidate will need to be able to work independently, make consequential decisions, and contribute to the company's mission of building the smart infrastructure for finance teams.
What You Will Do
- Own calendar management across multiple Legal and Finance executives, ensuring confidentiality and deal timing are respected
- Manage inboxes for at least two executives, triaging communications, drafting responses, and flagging urgent matters
- Coordinate legal and finance workstreams, including document management, signature logistics, and matter tracking
- Support the execution of financing rounds, M&A-adjacent work, and regulatory processes, handling sensitive materials with complete discretion
- Act as a coordination hub across Legal, Finance, GTM, and external counsel or advisors to ensure alignment and follow-through
- Draft, organize, and manage correspondence on behalf of executives, including communications with external counsel, investors, and counterparties
- Track deadlines, deliverables, and commitments across active legal matters and financial planning cycles
- Support the planning and execution of legal team events, finance leadership offsites, and cross-functional working sessions
- Manage budgets and vendor relationships on behalf of Legal and Finance leadership
- Identify opportunities to streamline legal and finance administrative workflows using AI, automation, and lightweight tooling
- Handle sensitive business, personnel, and financial information with the highest standard of confidentiality
What We Are Looking For
- 3+ years of experience supporting senior executives, ideally in Legal, Finance, Investment Banking, Private Equity, or another high-confidentiality environment
- Proven experience managing executive inboxes, with the ability to triage, prioritize, draft, and keep communications under control
- Proven ability to handle sensitive legal and financial information with discretion and confidentiality
- Strong organizational and time management skills, with the ability to prioritize tasks effectively
- Excellent communication and interpersonal skills, with the ability to build strong relationships with executives and team members
- Ability to work independently and make consequential decisions
- Strong technical skills, including proficiency in Microsoft Office and Google Workspace
- Experience with calendar management, inbox management, and workflow coordination tools
Nice to Have
- Experience working in a fast-paced, high-growth environment
- Knowledge of legal and finance terminology and concepts
- Experience with AI, automation, and lightweight tooling for workflow optimization
- Certification in executive assistance or a related field
- Experience working with external counsel, investors, and counterparties
Benefits and Perks
- Competitive salary and benefits package
- Opportunity to work with a cutting-edge fintech company
- Collaborative and dynamic work environment
- Professional development opportunities
- Access to the latest tools and technologies
- Flexible working hours and remote work options
- Recognition and reward for outstanding performance
- Comprehensive health insurance and wellness programs
- Generous PTO and holiday entitlement
How to Stand Out
- To stand out, highlight your experience in managing executive inboxes and calendars, and demonstrate your ability to handle sensitive information with discretion.
- Make sure your resume and cover letter are tailored to the role, and include specific examples of your experience and skills.
- Prepare to talk about your technical skills, including your proficiency in Microsoft Office and Google Workspace.
- Be ready to discuss your experience working in a fast-paced environment and your ability to prioritize tasks effectively.
- Consider including a portfolio or samples of your work, such as calendar management or workflow coordination examples.
- Don't be afraid to ask about the company culture and what a typical day in the role looks like during the interview.
This is a remote position listed on WFA Digital, the platform for professionals who work from anywhere. Browse more remote jobs across all categories.