Executive Assistant

## About the Role As an Executive Assistant at Mercor, you will play a vital role in managing administrative tasks and operations for the company's leadership team. Your expertise in calendar triage, expense management, and travel coordination will be essential in ensuring the smooth operation of the company's day-to-day activities. You will work independently and asynchronously to maintain focus during challenging tasks, and your ability to communicate effectively with the team will be crucial in ensuring that all administrative tasks are completed efficiently.

The role of an Executive Assistant at Mercor is not just about providing administrative support; it's about being a strategic partner to the company's leadership team. You will be responsible for developing and implementing administrative processes and procedures that will help to drive the company's growth and success. Your expertise in digital skills, including proficiency in Microsoft Office and Google Suite, will be essential in managing administrative tasks and operations remotely.

As a member of the Mercor team, you will be part of a dynamic and innovative company that is pushing the boundaries of AI research and development. You will have the opportunity to work with a talented team of professionals who are passionate about their work and committed to delivering exceptional results.

## What You Will Do - Manage the company's calendar, including scheduling meetings, appointments, and travel arrangements - Develop and implement administrative processes and procedures to ensure the efficient operation of the company's day-to-day activities - Coordinate travel arrangements, including booking flights, hotels, and rental cars - Manage the company's expense reports, including processing invoices and reimbursing expenses - Provide administrative support to the company's leadership team, including preparing documents, reports, and presentations - Develop and maintain the company's administrative systems, including databases and spreadsheets - Coordinate with external vendors and suppliers to ensure the timely delivery of goods and services - Manage the company's email and phone communications, including responding to inquiries and resolving issues - Develop and implement a system for tracking and managing the company's administrative tasks and operations - Collaborate with the company's leadership team to develop and implement strategic plans and initiatives

## What We Are Looking For - 3+ years of experience as an Executive Assistant, Office Manager, or Senior Administrative Assistant - Expertise in calendar triage, expense management, and travel coordination - Proficiency in Microsoft Office and Google Suite, including Word, Excel, PowerPoint, and Gmail - Experience with administrative software, including Concur, Expensify, and Ramp - Strong communication and interpersonal skills, with the ability to work effectively with the company's leadership team and external vendors - Ability to work independently and asynchronously, with minimal supervision - Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously - Bachelor's degree in Business Administration, Communications, or a related field

## Nice to Have - Experience working in a remote or virtual environment - Familiarity with corporate travel platforms, including Navan and TravelPerk - Certification in administrative assisting, such as the Certified Administrative Assistant (CAA) or the Certified Executive Assistant (CEA) - Experience with project management software, including Asana, Trello, or Basecamp

## Benefits and Perks - Competitive hourly rate - Opportunity to work with a dynamic and innovative company that is pushing the boundaries of AI research and development - Collaborative and supportive work environment - Professional development opportunities, including training and certification programs - Flexible work arrangements, including remote work options - Access to the latest technology and software, including Microsoft Office and Google Suite - Recognition and reward programs, including bonuses and incentives - Comprehensive benefits package, including health, dental, and vision insurance

- Tip: Make sure to highlight your experience with administrative software, including Concur, Expensify, and Ramp, in your resume and cover letter.

• Tip: Develop a system for tracking and managing administrative tasks and operations, and be prepared to discuss it during the interview.
• Tip: Brush up on your knowledge of corporate travel platforms, including Navan and TravelPerk, and be prepared to answer questions about your experience with these platforms.
• Tip: Be prepared to provide specific examples of your experience with calendar triage, expense management, and travel coordination, and be able to explain how you have used these skills to drive results in previous roles.
• Tip: Consider obtaining certification in administrative assisting, such as the Certified Administrative Assistant (CAA) or the Certified Executive Assistant (CEA), to demonstrate your expertise and commitment to the field.
• Tip: Be prepared to discuss your experience working in a remote or virtual environment, and be able to explain how you have used digital skills, including Microsoft Office and Google Suite, to manage administrative tasks and operations remotely.