Executive Assistant

About the Role

The Communications Marketing Policy Leadership Team is a dynamic and fast-paced team that plays a critical role in shaping Mozilla's strategy and messaging. As an Executive Assistant, you will be an integral part of this team, providing administrative support and ensuring the smooth operation of the team's activities. You will have the opportunity to work closely with senior leaders, build relationships within the organization, and contribute to the company's mission to make the internet better for people.

Mozilla is a company that values openness, transparency, and community involvement. As an Executive Assistant, you will be expected to embody these values and work collaboratively with colleagues across the organization. You will have the opportunity to work on a wide range of projects, from coordinating team meetings and events to supporting the development of marketing campaigns and policy initiatives.

What You Will Do

• Act as a key point of contact between executives, their teams, and internal/external partners, ensuring timely communication and follow-up
• Handle sensitive information with the highest degree of discretion
• Manage a wide range of administrative tasks, including calendar management, domestic and international travel coordination, and expense reports
• Support executives across US and EU time zones
• Coordinate internal and external meetings, including planning logistics and events for team and exec offsites and work weeks
• Build relationships within the organization and foster a team culture
• Plan and coordinate team meetings, events, and activities
• Develop and maintain accurate and up-to-date records and databases
• Provide administrative support for special projects and initiatives
• Collaborate with colleagues to achieve team goals and objectives

What We Are Looking For

• 5+ years of administrative experience in a technology company or multi-location environment, working on administrative tasks for 1 or more executives
• Experience in coordinating with sensitive, high-stakes external teams
• Attention to detail, ability to manage ambiguity, and foster a team culture
• Strong written and verbal communication skills
• Ability to take initiative and solve problems
• Experience with Google Suite
• Ability to work in a fast-paced environment and adapt to changing priorities
• Strong organizational and time management skills
• Ability to maintain confidentiality and handle sensitive information with discretion

Nice to Have

• Experience working in a remote or distributed team environment
• Knowledge of digital marketing and policy initiatives
• Experience with project management tools and software
• Certification in administrative assistance or a related field

Benefits and Perks

• Competitive salary and benefits package
• Opportunity to work with a dynamic and fast-paced team
• Collaborative and supportive work environment
• Professional development opportunities
• Flexible working hours and remote work options
• Access to cutting-edge technology and tools
• Comprehensive health and wellness benefits
• Generous paid time off and holiday package

• To stand out in this role, make sure to highlight your experience working with sensitive information and your ability to handle high-stakes external teams.
• Be prepared to provide specific examples of your administrative experience and skills, including your proficiency in Google Suite.
• Show your passion for Mozilla's mission and values, and demonstrate how your skills and experience align with the company's goals.
• Make sure to research the company culture and be prepared to ask informed questions during the interview process.
• Be prepared to provide examples of your problem-solving skills and ability to work in a fast-paced environment.
• Consider creating a portfolio or samples of your work to demonstrate your administrative skills and experience.
• Don't be afraid to negotiate your salary and benefits package – Mozilla is known for offering competitive compensation and benefits to its employees.