Executive Assistant

MozillaMozilla·Remote(Remote Canada; Remote US)
Admin & Virtual Assistant

WFA Digital Insight

As remote work continues to shape the job market, demand for skilled executive assistants has grown significantly. With 34% of companies now operating fully remote, the need for professionals who can navigate digital communication and administrative tasks has never been higher. Mozilla, a pioneer in open-source software, is at the forefront of this shift. Their commitment to diversity and inclusion makes them an attractive employer for those who value a company's mission. Before applying, candidates should be aware of the high level of discretion and organizational skills required for this role.

Job Description

About the Role

The Executive Assistant role at Mozilla is a unique opportunity to support the company's Vice Presidents on the Communications Marketing Policy Leadership Team. As a key point of contact, you will be responsible for ensuring timely communication and follow-up between executives, their teams, and internal and external partners. Your day-to-day tasks will include managing administrative duties, handling sensitive information with discretion, and coordinating meetings and events.

Mozilla is a non-profit-backed technology company that has been a driving force in shaping the internet for the better over the last 25 years. With a focus on diverse areas such as AI, social media, and security, the company is committed to making the internet a better place for people. As an Executive Assistant, you will be an integral part of this mission, working closely with the leadership team to achieve their goals.

The company's commitment to open-source software and its non-profit status set it apart from other technology companies. With a focus on community and collaboration, Mozilla offers a unique work environment that values diversity, inclusion, and transparency.

What You Will Do

  • Act as a key point of contact between executives, their teams, and internal and external partners
  • Handle sensitive information with the highest degree of discretion
  • Manage a wide range of administrative tasks, including calendar management and travel coordination
  • Support executives across US and EU time zones
  • Coordinate internal and external meetings
  • Plan logistics and events for team and executive offsites and work weeks
  • Build relationships within the organization
  • Develop and maintain procedures to ensure efficient operations
  • Collaborate with other teams to achieve company-wide goals

What We Are Looking For

  • 5+ years of administrative experience in a technology company or multi-location environment
  • Experience in coordinating with sensitive, high-stakes external teams
  • Attention to detail and ability to manage ambiguity
  • Strong written and verbal communication skills
  • Ability to take initiative and solve problems
  • Experience with Google Suite
  • Commitment to Mozilla's values, including welcoming differences, being relationship-minded, and practicing responsible participation
  • Ability to work in a fast-paced environment and adapt to changing priorities
  • Strong organizational and time management skills

Nice to Have

  • Experience working with executives or high-level management
  • Knowledge of project management tools and software
  • Certification in administrative assistance or a related field
  • Experience working in a non-profit or open-source environment

Benefits and Perks

  • Competitive salary
  • Comprehensive health insurance
  • Generous paid time off
  • Remote work stipend
  • Opportunities for professional development and growth
  • Collaborative and dynamic work environment
  • Access to the latest technology and tools
  • Recognition and reward for outstanding performance

How to Stand Out

  • To stand out as a candidate, highlight your experience with administrative tasks and communication in your application.
  • Make sure to research Mozilla's values and mission, and be prepared to discuss how you can contribute to them.
  • Use specific examples to demonstrate your problem-solving and organizational skills.
  • Practice your communication skills, as strong written and verbal communication is essential for this role.
  • Be prepared to discuss your experience with Google Suite and other administrative tools.
  • Consider creating a portfolio or samples of your work to demonstrate your administrative skills.
  • Be aware of the company's commitment to diversity and inclusion, and be prepared to discuss how you can contribute to a positive and inclusive work environment.

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