Executive Assistant to CEO (Remote US - EST)

About the Role

The Executive Assistant will be responsible for managing the CEO's schedule, coordinating travel arrangements, and preparing meeting materials. This role requires a high level of organization, attention to detail, and the ability to work well under pressure. The Executive Assistant will also serve as a liaison to the senior management team, organizing and coordinating executive outreach and external relations efforts.

As a remote-first company, Directive offers a unique and flexible work environment. The Executive Assistant will have the opportunity to work from home and collaborate with a team of professionals who are passionate about digital marketing and technology.

What You Will Do

• Provide administrative support to the CEO, including managing their schedule and coordinating travel arrangements
• Coordinate and prepare meeting materials for senior management team meetings and all-staff meetings
• Serve as a liaison to the senior management team, organizing and coordinating executive outreach and external relations efforts
• Prioritize multiple tasks and projects, meeting deadlines and maintaining a high level of attention to detail
• Develop and maintain relationships with stakeholders, including staff and external partners
• Handle confidential information with discretion and maintain a high level of professionalism
• Coordinate and plan corporate events and travel arrangements
• Assist in creating and implementing processes to improve efficiency and productivity
• Provide support for special projects and initiatives as needed

What We Are Looking For

• 5+ years of experience supporting C-Level Executives, preferably in a digital marketing organization
• Bachelor's degree required
• Excellent communication and interpersonal skills
• Strong organizational and problem-solving skills
• Ability to maintain confidentiality and handle sensitive information
• Proficient in Microsoft Office, particularly Excel
• Experience with founder branding and executive management/support
• Ability to work independently and as part of a team
• Strong attention to detail and ability to prioritize multiple tasks

Nice to Have

• Experience with internal and external communications, partnership development, and creating efficiencies in day-to-day tasks
• Familiarity with project management tools and software
• Certification in administrative support or a related field
• Experience working in a remote or virtual team environment

Benefits and Perks

• Competitive base salary
• Medical, dental, vision plans, disability, and life insurance coverage for you and your family
• 100% employer-paid plan for you and a 50% employer contribution for your dependents
• Access to certified therapists through Spring Health and membership to Headspace
• Physical therapy through Omada and thousands of Aaptiv virtual workouts
• Complimentary One Medical membership for primary and virtual care
• Unlimited PTO (2-week minimum) and paid company holidays
• Annual bonus based on tenure
• Traditional and Roth 401(k) with a 3% company match
• Annual company-wide retreat

• To stand out as an Executive Assistant, highlight your experience with calendar management, travel coordination, and expense reporting in your application.
• Showcase your proficiency in Microsoft Office, particularly Excel, and be prepared to provide examples of complex spreadsheets or reports you've created.
• When preparing for an interview, research Directive's company culture and values, and be ready to discuss how your skills and experience align with their mission.
• Consider creating a portfolio or samples of your work, such as meeting minutes or event planning documents, to demonstrate your organizational and communication skills.
• During salary negotiations, be prepared to discuss your expectations and research the market rate for Executive Assistants in the digital marketing industry.
• Be mindful of the company's remote work environment and be prepared to discuss your experience with virtual collaboration tools and your ability to work independently.