Executive Assistant to Chief Executive Officer

## About the Role As an Executive Assistant to the Chief Executive Officer at Mercor, you will play a pivotal role in supporting a busy principal with administrative tasks, ensuring seamless day-to-day operations. Your expertise in calendar triage, multi-timezone scheduling, and expense systems will be crucial in maintaining the CEO's schedule and travel arrangements. You will work closely with the CEO, anticipating needs and providing proactive support to ensure the CEO can focus on high-level strategic decisions.

The role is integral to the success of the organization, requiring a highly organized and efficient individual who can navigate complex administrative tasks with ease. Your ability to communicate effectively in a remote work environment, leveraging digital tools and async communication operations, will be essential in this position.

As part of a dynamic team, you will report directly to the CEO, working collaboratively to achieve organizational goals. Your role will involve preparing itineraries, agendas, and expense packages, ensuring all administrative artifacts are accurate and up-to-date.

## What You Will Do - Manage the CEO's calendar, coordinating meetings and appointments across multiple time zones.

• Coordinate travel arrangements using corporate travel platforms such as Navan and TravelPerk.
• Prepare and submit expense reports using systems like Concur, Expensify, or Ramp.
• Develop and implement efficient administrative processes to support the CEO and the organization.
• Provide exceptional customer service to internal stakeholders, responding to queries and resolving issues promptly.
• Maintain confidentiality and handle sensitive information with discretion.
• Develop and maintain relationships with key external partners and stakeholders.
• Coordinate meetings, events, and conferences, ensuring all logistical arrangements are in place.
• Manage the CEO's inbox, responding to emails and messages on their behalf when necessary.
• Conduct research and prepare briefs on various topics as requested by the CEO.

## What We Are Looking For - 3+ years of experience as an Executive Assistant, Office Manager, or Senior Admin supporting busy principals.

• Expertise in principal-level calendar triage, multi-timezone scheduling, and expense systems.
• Proficiency in corporate travel platforms and expense management systems.
• Excellent written and verbal communication skills, with the ability to articulate reasoning and encode it into deterministic rubrics.
• Experience working in a remote environment, with a strong understanding of async communication operations.
• Ability to work independently and as part of a team, with a flexible and adaptable approach to work.
• Familiarity with digital tools and software used in administrative roles.
• High level of organizational and time management skills, with attention to detail and accuracy.

## Nice to Have - Experience working with senior-level executives or high-profile individuals.

• Knowledge of digital marketing and paid media, with an understanding of how administrative roles support these functions.
• Certification in executive assistance or a related field.
• Experience with project management tools and software.

## Benefits and Perks - Competitive salary and benefits package, tailored to the successful candidate's experience and qualifications.

• Opportunity to work with a forward-thinking company at the forefront of digital transformation.
• Remote work environment with flexible working hours, allowing for better work-life balance.
• Access to cutting-edge digital tools and software, with ongoing training and development opportunities.
• Generous PTO and leave policy, recognizing the importance of rest and relaxation.
• Health and wellness programs, supporting the physical and mental well-being of our team members.
• Remote stipend to support home office setup and ongoing expenses.
• Equity options for eligible employees, providing a stake in the company's success.

- Develop a strong understanding of digital tools and software used in executive assistance roles, including calendar management and expense systems.

• Showcase your expertise in principal-level calendar triage and multi-timezone scheduling, highlighting your ability to work independently in a remote environment.
• Prepare examples of how you have provided proactive support to senior-level executives, demonstrating your ability to anticipate needs and work flexibly.
• Ensure your resume and cover letter are tailored to the role, emphasizing your experience in executive assistance and digital skills.
• Research the company culture and values, demonstrating your understanding of their remote work environment and digital transformation goals during the interview process.
• Be prepared to discuss your experience with async communication operations, providing examples of how you have effectively communicated with teams and stakeholders in a remote setting.
• Consider creating a portfolio or examples of your work, showcasing your administrative skills and attention to detail.