Executive Assistant to Product & Engineering
WFA Digital Insight
The demand for skilled executive assistants in the tech industry has surged in recent years, with a 25% increase in job postings. As companies like Plaid continue to drive innovation in the financial sector, the need for organized and proactive support staff has become paramount. With Plaid's commitment to empowering financial transformation, this role offers a unique chance to be part of a forward-thinking team. Before applying, candidates should be aware that this position requires exceptional organizational skills, proactive problem-solving, and strategic priority management.
Job Description
About the Role
The Executive Assistant to Product and Engineering at Plaid plays a vital role in enhancing the productivity and operational efficiency of the company's leaders and their teams. As a highly motivated and organized individual, you will provide executive and administrative support to 3-4 Product and Engineering leaders, ensuring seamless day-to-day operations. This role is ideal for a team player who is a self-starter, able to execute with precision and discretion in a dynamic setting.The successful candidate will be an integral part of Plaid's leadership team, working closely with internal stakeholders to drive business growth and improve financial outcomes. With Plaid's commitment to empowering financial transformation, this role offers a unique chance to be part of a forward-thinking team that is shaping the future of financial services.
What You Will Do
- Provide executive and administrative support to 3-4 Product and Engineering leaders/teams
- Efficiently manage and own complex calendars, scheduling, and logistics for leaders
- Partner closely with leaders and teams, both internally and externally, with composure and discretion
- Coordinate internal meetings and ensure agendas are tracked and action items are circulated and followed up on
- Execute cross-functional projects, including drafting team-wide communications and managing logistics for All Hands and internal events
- Manage complex travel arrangements and coordination
- Own end-to-end planning, vendor management, and execution of onsites and team events
- Provide budget oversight and manage expenses across teams
What We Are Looking For
- 1-3 years of experience providing administrative or project support, preferably in a fast-paced technology or high-growth environment
- Experience directly supporting Directors, Senior Managers, or similar high-level team leads
- Highly organized, detail-oriented, and exhibits a strong sense of ownership
- A motivated and resourceful self-starter who can fearlessly execute and navigate through ambiguity and think on their feet
- Agility and flexibility to quickly respond to changing priorities and proactivity in anticipating the needs of others
- A high degree of emotional intelligence coupled with excellent communication skills (both verbal and written)
- Proven ability to build strong partnerships and provide reliable, consistent support to colleagues and partners across the organization
Nice to Have
- Experience with project management tools and software
- Familiarity with financial administration and budgeting
- Knowledge of calendar management and scheduling software
Benefits and Perks
- Competitive salary and benefits package
- Opportunities for professional growth and development
- Collaborative and dynamic work environment
- Flexible working hours and remote work options
- Access to cutting-edge technology and tools
- Comprehensive health insurance and wellness programs
- Generous paid time off and vacation policy
How to Stand Out
- Be prepared to provide specific examples of your experience in administrative support and project management. Highlight your ability to work in a fast-paced environment and think on your feet. Make sure to research Plaid's company culture and values to demonstrate your enthusiasm for the role. Practice your calendar management and scheduling skills to showcase your attention to detail. Consider creating a portfolio or examples of your work to demonstrate your capabilities. Be ready to discuss your experience with budgeting and financial administration, and how you can apply it to this role.
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