Executive Assistant (United Kingdom)

About the Role

The role is part of a broader network of Executive Assistants across Gitlab, providing opportunities for collaboration, knowledge-sharing, and professional growth. As an Executive Assistant, you will play a vital role in enabling the VPs to focus on high-impact work, driving business results, and contributing to the company's mission to transform the way software is developed.

Gitlab's culture is built on values of innovation, collaboration, and continuous learning. The company is committed to creating a work environment that is inclusive, diverse, and supportive of all employees. As an Executive Assistant, you will be expected to embody these values, working closely with the VPs and other stakeholders to drive success.

What You Will Do

• Support the VPs of Engineering, Security and AI across scheduling, logistics, communication, and day-to-day execution
• Manage complex calendars, prioritizing meetings, and ensuring appropriate spacing between meetings and breaks
• Prepare complete agendas for internal and external meetings, ensuring leaders are ready with the right context and decisions
• Coordinate and execute large-scale internal events, including organizational summits and team-level hackathons
• Maintain regular communication cadences with both leaders, proactively flagging items that need review, decisions, or escalation
• Track updates from direct reports, functional peers, and cross-functional partners, providing leaders with clear visibility into progress, dependencies, and upcoming deliverables
• Manage the rhythm of business for both engineering organizations, identifying opportunities for improvement and implementing process enhancements
• Utilize AI tools to streamline routine work, improve information synthesis, and support data-driven decision-making
• Develop and maintain accurate records, reports, and databases, ensuring data integrity and compliance with company policies
• Collaborate with other Executive Assistants to share best practices, develop new skills, and support company-wide initiatives

What We Are Looking For

• 3+ years of experience as an Executive Assistant, supporting senior leaders in a fast-paced environment
• Proven track record of managing complex calendars, coordinating events, and providing exceptional support
• Excellent communication, organizational, and time management skills
• Ability to work effectively in a remote environment, with minimal supervision
• Strong technical skills, including proficiency in Google Workspace, calendar management tools, and AI-driven productivity software
• Experience with project management methodologies, including Agile and Scrum
• Strong analytical and problem-solving skills, with the ability to think critically and outside the box
• Ability to maintain confidentiality, handle sensitive information, and exercise discretion
• Strong collaboration and interpersonal skills, with the ability to build relationships with diverse stakeholders
• Experience working in a global, distributed team environment, with a strong understanding of cultural differences and nuances

Nice to Have

• Experience working in the technology or software development industry
• Knowledge of DevSecOps, engineering, or AI-related concepts and principles
• Certification in executive assistance, project management, or a related field
• Experience with data analysis, reporting, and visualization tools
• Fluency in multiple languages, with the ability to support global teams and stakeholders

Benefits and Perks

• Competitive salary and benefits package
• Opportunity to work with a global, distributed team, with a strong focus on collaboration and innovation
• Flexible working hours, with the ability to work from anywhere
• Access to cutting-edge technology, including AI-driven productivity tools and software development platforms
• Professional development opportunities, including training, mentorship, and career advancement
• Comprehensive health and wellness program, including mental health support and employee assistance
• Generous parental leave policy, with support for new parents and caregivers
• Employee recognition and rewards program, with opportunities for bonus and equity compensation
• Access to a global network of professionals, with opportunities for knowledge-sharing and networking

• Tip: When applying, make sure to highlight your experience with AI-driven productivity tools and your ability to work effectively in a remote environment.
• To stand out, include examples of how you've utilized AI to streamline workflows, improve communication, and drive business results.
• Be prepared to discuss your experience with complex calendar management, event coordination, and data analysis.
• When preparing for an interview, research Gitlab's company culture, values, and mission, and be ready to discuss how you embody these principles.
• Don't be afraid to ask about the company's approach to remote work, including tools, protocols, and support for remote employees.
• Consider creating a portfolio or examples of your work, including calendars, reports, and project management documents, to demonstrate your skills and experience.