Executive Marketing Coordinator - Operations Support
WFA Digital Insight
The demand for skilled marketing coordinators has surged, with a 25% increase in job postings over the past year. As businesses shift towards remote work, the need for organized and execution-focused professionals has never been higher. This role stands out for its emphasis on marketing operations, executive support, and content coordination, making it an exciting opportunity for those who thrive in fast-paced startup environments. With the right skills, including proficiency in HubSpot, Excel, and Google Sheets, candidates can excel in this role and contribute to the company's growth. Before applying, candidates should be aware of the importance of strong communication skills, attention to detail, and the ability to work independently with minimal supervision.
Job Description
About the Role
The Executive Marketing Coordinator role is a unique opportunity to support a fast-growing entrepreneurial business across various functions, including marketing operations, executive support, content coordination, and client communication. This role is perfect for individuals who enjoy wearing multiple hats, are highly organized, and can thrive in a fast-paced environment. The ideal candidate will be responsible for managing calendars, scheduling, and executive coordination, as well as supporting day-to-day operational workflows and project tracking.The company is looking for a highly proactive and execution-oriented individual who can create structure and organization in a dynamic environment. The successful candidate will be able to communicate clearly and professionally, both written and verbally, and will be comfortable working independently with minimal supervision. The role requires a strong understanding of marketing operations, executive support, and content coordination, as well as the ability to learn and adapt quickly.
As a key member of the team, the Executive Marketing Coordinator will play a crucial role in ensuring the smooth operation of the business. This will involve managing multiple priorities, coordinating with various stakeholders, and maintaining organization and attention to detail in a fast-paced environment.
What You Will Do
- Manage calendars, scheduling, and executive coordination to ensure seamless day-to-day operations
- Support day-to-day operational workflows and project tracking to drive business growth
- Handle inbox management and prioritize urgent communication to ensure timely responses
- Maintain organized files, SOPs, and internal documentation to ensure knowledge sharing and continuity
- Ensure nothing falls through the cracks across ongoing projects to guarantee successful outcomes
- Create, schedule, and publish content across various social media platforms, including LinkedIn, Facebook, and Instagram
- Manage comments, DMs, and community engagement to build a strong online presence
- Track engagement performance and content consistency to inform future content strategies
- Help repurpose content into short-form assets and promotional materials to maximize reach and impact
- Build and manage workflows inside GoHighLevel to automate marketing processes and improve efficiency
- Set up automations, follow-up sequences, and email campaigns to nurture leads and drive conversions
- Maintain CRM hygiene and organized pipeline tracking to ensure accurate reporting and analysis
What We Are Looking For
- Experience in executive assistant, marketing coordinator, or operations support roles
- Strong proficiency in Google Workspace, Google Calendar, Google Drive, and Google Sheets
- Hands-on experience with GoHighLevel, CRM systems, and marketing automations
- Experience with Canva, Veed, OpusClips, or similar tools for short-form content creation
- Strong understanding of LinkedIn, Facebook, and Instagram management
- Excellent written English communication skills and ability to work independently with minimal supervision
- Highly organized with strong multitasking abilities and attention to detail
- Ability to work in a fast-paced environment and adapt to changing priorities
- Strong analytical and problem-solving skills to drive business growth and improvement
Nice to Have
- Experience inside coaching businesses, agencies, creator businesses, or consulting companies
- Familiarity with email marketing, landing pages, and paid ads support
- Experience using Slack, Notion, Airtable, or ClickUp for team collaboration and project management
- Certification in marketing automation, CRM management, or digital marketing
Benefits and Perks
- Competitive salary and benefits package
- Opportunity to work with a fast-growing entrepreneurial business
- Remote work arrangement with flexible working hours
- Professional development and growth opportunities
- Access to cutting-edge marketing tools and technologies
- Collaborative and dynamic work environment
- Recognition and rewards for outstanding performance and contributions
- Comprehensive health and wellness programs to support work-life balance
- Generous PTO and holiday package to recharge and relax
- Remote stipend to support home office setup and expenses
How to Stand Out
- Tip: Make sure to highlight your experience with HubSpot, Excel, and Google Sheets in your application, as these skills are highly valued in this role.
- To stand out, create a portfolio that showcases your content creation, social media management, and marketing automation skills.
- Be prepared to discuss your experience with CRM systems, marketing automations, and workflow management during the interview process.
- Emphasize your ability to work independently with minimal supervision and your strong organizational and multitasking skills.
- When negotiating salary, consider the company's budget and industry standards, and be prepared to discuss your expected compensation range.
- Red flag: If the company is unclear about expectations, roles, or responsibilities, it may be a sign of poor communication or lack of organization.
- Tip: Use language from the job description in your application to demonstrate your understanding of the role and requirements.
This is a remote position listed on WFA Digital, the platform for professionals who work from anywhere. Browse more remote jobs across all categories.