Executive/Personal Assistant

About the Role

As an Executive/Personal Assistant, you will be the primary point of contact for the CEO and Partners, providing administrative support and ensuring the smooth operation of their schedules and activities. You will be responsible for managing calendars, coordinating travel arrangements, and preparing correspondence and presentations. Your excellent communication skills, both verbal and written, will be essential in this role, as you will be interacting with senior executives, clients, and other stakeholders.

The role of an Executive/Personal Assistant is critical to the success of any organization, and Manay CPA Inc. is no exception. As a global accounting and advisory firm, Manay CPA Inc. requires a high level of administrative support to ensure the efficient operation of its business. The successful candidate will be able to work independently, think critically, and make sound judgments, often with minimal supervision.

What You Will Do

• Provide administrative support to the CEO and Partners, including managing calendars, coordinating travel arrangements, and preparing correspondence and presentations.
• Manage daily and weekly activities, both as a team and independently, with a high degree of discretion and autonomy.
• Coordinate and schedule meetings, appointments, and events, ensuring that all necessary materials and equipment are available.
• Prepare and edit documents, reports, and presentations, ensuring that they are accurate, concise, and well-formatted.
• Develop and maintain effective filing systems, both physical and digital, to ensure that all documents and records are easily accessible.
• Provide exceptional customer service, responding promptly to queries and requests from clients, stakeholders, and colleagues.
• Develop and maintain relationships with key stakeholders, including clients, suppliers, and partners.
• Coordinate and implement special projects and events, as required, to support the CEO and Partners.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Stay up-to-date with the latest developments and trends in the industry, applying this knowledge to improve administrative processes and procedures.

What We Are Looking For

• Bachelor's degree in a related field, such as business administration, communications, or a related field.
• At least 3 years of professional experience in an administrative or support role, preferably as an executive or personal assistant.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Native or bilingual proficiency in Turkish, with excellent verbal and written communication skills in business English.
• Ability to work independently, think critically, and make sound judgments, often with minimal supervision.
• High level of discretion, autonomy, and flexibility, with the ability to adapt to changing priorities and deadlines.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Strong attention to detail, with the ability to produce high-quality work, even in a fast-paced environment.
• Ability to develop and maintain effective relationships with key stakeholders, including clients, suppliers, and partners.

Nice to Have

• Experience working in a remote or virtual environment, with the ability to self-motivate and work independently.
• Familiarity with accounting and financial systems, as well as experience working in a professional services firm.
• Certification in administrative assistance, such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP).
• Experience with event planning and coordination, as well as travel arrangement and management.
• Familiarity with CRM software and other business applications, such as Salesforce or HubSpot.

Benefits and Perks

• Competitive salary and benefits package, including health insurance, retirement plan, and paid time off.
• Opportunity to work with a dynamic and innovative company, with a global presence and a reputation for excellence.
• Flexible working hours and remote work arrangement, with the ability to work from anywhere.
• Professional development and growth opportunities, including training and certification programs.
• Access to the latest technology and software, including Microsoft Office and other business applications.
• Collaborative and supportive work environment, with a team of experienced professionals who are passionate about their work.
• Recognition and reward programs, including bonuses and incentives for outstanding performance.

Additional Information

• To stand out in this role, highlight your experience working with senior executives, as well as your ability to work independently and think critically.
• Develop a strong understanding of the company's services and industry, including accounting and financial systems, to provide exceptional support to the CEO and Partners.
• Showcase your proficiency in Microsoft Office, including Word, Excel, and Outlook, as well as your ability to learn new software and systems.
• Be prepared to provide examples of your attention to detail, organizational skills, and ability to prioritize tasks and manage multiple projects simultaneously.
• Consider obtaining certification in administrative assistance, such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), to demonstrate your expertise and commitment to the field.
• Research the company culture and values, and be prepared to discuss how you can contribute to a dynamic and innovative work environment.
• Prepare to discuss your experience working in a remote or virtual environment, and your ability to self-motivate and work independently.