Finance Administrator (EA)

About the Role

The role is based in Singapore and offers the opportunity to work with a global shipping client, providing exposure to a dynamic and fast-paced environment. As a Finance Administrator, you will be working closely with the CFO and the finance department, requiring strong communication and interpersonal skills.

Innergy Consulting is a company that values flexibility, foresight, and meticulous attention to detail. As a Finance Administrator, you will be expected to demonstrate these qualities in your work, ensuring that the finance department operates efficiently and effectively.

What You Will Do

• Assist the CFO and finance department with administrative tasks, including preparation of loan documentation and accounts receivable management
• Coordinate complex scheduling and manage the CFO's calendar, including travel arrangements and client management
• Compile, print, and bind management reports on a periodic basis
• Manage professional and personal scheduling, including agendas, mail, email, and calls
• Coordinate travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Assist in preparing expense reimbursements for submission to finance
• Provide administrative support to the finance department, including typing, dictation, and spreadsheet creation
• Maintain the filing system and contact database, ensuring accuracy and confidentiality
• Manage the CFO's house rentals and coordinate with HR and Treasury on renewals
• Perform other administrative tasks as required

What We Are Looking For

• Minimum GCE A Levels or a Diploma in Business Management or equivalent
• At least 5 years of experience in an Executive Assistant or department secretary capacity
• Experience supporting a finance/accounts department is preferred
• Extremely proficient with Microsoft Office Suite or similar software
• Strong time-management skills and ability to organize and coordinate multiple projects
• Flexible team player willing to do what it takes to get the job done
• Adaptable and enjoys a challenge
• High level of discretion and professionalism
• Independent, reliable, and pro-active
• Strong command of English, both oral and written

Nice to Have

• Experience with SAP or similar software
• Knowledge of accounting principles and practices
• Certification in business administration or a related field
• Experience working in a global shipping company

Benefits and Perks

• Competitive salary and benefits package
• Opportunity to work with a global shipping client
• Exposure to a dynamic and fast-paced environment
• Flexible working hours and remote work options
• Professional development and training opportunities
• Access to the latest digital tools and technology
• Collaborative and supportive team environment
• Recognition and reward for outstanding performance

• To stand out in your application, highlight your experience in administrative management and digital tools, such as Microsoft Office Suite or SAP.
• Showcase your attention to detail and organizational skills by providing specific examples of how you have managed complex schedules and coordinated travel arrangements.
• Be prepared to demonstrate your proficiency in English, both written and oral, as this is a critical requirement for the role.
• Research the company and the global shipping industry to demonstrate your knowledge and interest in the sector.
• Prepare to discuss your experience working in a fast-paced environment and how you handle stress and pressure.
• Emphasize your ability to work independently and as part of a team, and your willingness to adapt to changing circumstances.