General Virtual Assistant

About the Role

The role of a General Virtual Assistant is pivotal in maintaining the company's momentum and growth. By providing exceptional support, you will enable the team to focus on high-priority tasks and drive business success. If you are a detail-oriented, organized, and tech-savvy individual with excellent communication skills, this role could be an ideal fit for you.

Filipino Contractors values innovation, flexibility, and collaboration, and the company culture reflects these principles. As a remote worker, you will be part of a dynamic team that prioritizes open communication, mutual respect, and continuous learning.

What You Will Do

• Store and organize documents and files, ensuring easy access and retrieval
• Perform data entry tasks, such as preparing lead lists, meeting minutes, and payroll information
• Conduct research on products, purchase goods, and secure samples
• Update and collect information for marketing and sales campaigns through a CRM system
• Create and send statements or invoices, track payments, and record company expenses
• Gather data on trends, industry best practices, and other publicly available information
• Prepare reports on findings, such as comparative analysis
• Monitor projects, conduct internal communication, and organize company data
• Coordinate team calendars, prevent scheduling conflicts, and ensure clients are on time and prepared for meetings
• Prepare itineraries, book hotels, and rental cars as needed
• Convey information to incoming calls and make calls for appointments or conduct informational inquiries
• Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails

What We Are Looking For

• At least 6 months to 1 year of experience as a Virtual Assistant
• At least 18 years of age and completed Senior High School
• Excellent phone, email, and instant messaging communication skills
• Solid organizational and time management skills
• Ability to work on a graveyard shift
• Tech-savvy and familiar with current technologies, such as desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets, such as MS Office
• Knowledge of online calendars and scheduling, such as Google Calendar
• Proactive attitude and willingness to be trained

Nice to Have

• Experience with CRM systems and data analysis
• Familiarity with digital marketing tools and platforms
• Certification in virtual assistance or a related field
• Proficiency in multiple languages

Benefits and Perks

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday and Overtime Pay

• Develop your Excel skills to improve data management and analysis capabilities.
• Familiarize yourself with cloud services, such as Google Drive or Dropbox, to enhance collaboration and file sharing.
• Invest in a good quality USB headset with noise cancellation to ensure clear communication.
• Practice your time management and organizational skills to meet deadlines and prioritize tasks effectively.
• Showcase your technical skills, such as proficiency in MS Office or Google Suite, to stand out as a strong candidate.
• Prepare examples of your previous experience with data entry, research, or coordination to demonstrate your capabilities during the interview.