Head of Global Equity Administration | United States | Remote
WFA Digital Insight
The demand for equity administration experts has skyrocketed in the remote job market, with a 25% increase in listings over the past year. As companies like Grafana Labs transition to public-company-ready solutions, the need for skilled professionals to manage global equity programs has become crucial. With its open-source legacy and collaborative culture, Grafana Labs stands out as an attractive employer. To succeed in this role, candidates will need to bring a strong background in equity compensation, cap table management, and a modern mindset. Before applying, consider your experience with equity administration systems, data migration, and SOX readiness.
Job Description
About the Role
The Head of Global Equity Administration will play a critical role in establishing and leading Grafana Labs' equity administration function from the ground up. This involves designing, implementing, and managing global equity programs as the company transitions to a public-company-ready solution. The successful candidate will thrive in a complex, fast-paced environment, leveraging their expertise to scale equity operations efficiently and accurately.As a key member of the team, the Head of Global Equity Administration will work closely with Finance, Legal, and other stakeholders to ensure seamless equity administration. This includes partnering with external vendors, managing relationships, and overseeing the full equity lifecycle. With a strong focus on precision, attention to detail, and a modern mindset, the ideal candidate will bring a thoughtful approach to leveraging AI and automation in equity administration.
Grafana Labs is a remote-first, open-source powerhouse with a global collaborative culture. The company has more than 20 million users worldwide, and its dashboards have been spotted in various high-profile settings. With a passion for meaningful work and a commitment to transparency, autonomy, and trust, Grafana Labs offers a unique and innovative environment for professionals to grow and thrive.
What You Will Do
- Establish and lead the stock administration function, including policies, processes, controls, and systems
- Lead the transition from an existing legacy equity platform to a scalable, public-company-ready equity administration system
- Own cap table integrity and equity data accuracy throughout the platform transition and beyond
- Design, implement, and manage global equity compensation programs, such as stock options, RSUs, and public-company readiness
- Oversee the full equity lifecycle, including grants, vesting, exercises, cancellations, terminations, modifications, and settlements
- Partner with Finance and Legal to support public-company readiness, including disclosures, governance, internal controls, and audit requirements
- Ensure accurate and timely equity accounting in accordance with ASC 718 and public-company standards
- Oversee 409A valuation processes and ensure ongoing compliance
- Manage relationships with external vendors, including equity platforms, valuation firms, tax advisors, and external auditors
- Partner closely with People, Benefits & Compensation, and Recruiting to ensure equity programs are clearly communicated and well understood
What We Are Looking For
- 10+ years of experience in stock administration, equity compensation, or related roles
- Proven experience building and scaling an equity administration function in a high-growth company
- Hands-on experience leading a transition from a legacy equity platform to a modern, public-company-ready equity system
- Direct experience supporting IPO readiness and/or operating as a public company
- Deep knowledge of equity compensation plans, cap table management, and equity administration systems
- Strong understanding of ASC 718 and public-company accounting standards
- Experience with SOX readiness and compliance
- Excellent communication and project management skills
- Ability to work in a fast-paced, remote environment
Nice to Have
- Experience with AI and automation in equity administration
- Knowledge of data analytics and reporting tools
- Familiarity with equity platform vendors and valuation firms
- Certification in equity administration or a related field
Benefits and Perks
- Competitive compensation package
- Equity opportunities
- Flexible, remote work arrangement
- Comprehensive health and wellness benefits
- Generous PTO and holiday policy
- Professional development opportunities
- Access to cutting-edge technology and tools
- Collaborative, dynamic work environment
How to Stand Out
- Develop a strong understanding of equity administration systems, including cap table management and data migration.
- Highlight your experience with ASC 718 and public-company accounting standards in your application.
- Showcase your ability to work in a fast-paced, remote environment, and demonstrate excellent communication and project management skills.
- Be prepared to discuss your experience with AI and automation in equity administration, and how you can apply these skills to drive efficiency and accuracy.
- Research Grafana Labs' company culture and values, and be prepared to explain how your skills and experience align with the company's mission and goals.
- Consider including examples of your experience with SOX readiness and compliance in your application, as well as any relevant certifications or training.
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