Home Based Cardiac Rehabilitation Operations Coordinator
WFA Digital Insight
The demand for skilled operations coordinators in the healthcare sector has grown significantly, with a 25% increase in remote job postings in 2025. As the healthcare landscape continues to shift towards more personalized and remote care, professionals with expertise in data management and electronic health records are in high demand. Cardiovascular Associates of America stands out as a leader in cardiovascular care, and this role offers a unique opportunity to work with a diverse network of top specialists. With the right blend of technical and communication skills, candidates can thrive in this remote position, but should be prepared to demonstrate their ability to navigate complex EHR systems and manage multiple stakeholders.
Job Description
About the Role
The Home Based Cardiac Rehabilitation Operations Coordinator role is a critical component of Cardiovascular Associates of America's patient care services. As a key member of the operations team, the successful candidate will be responsible for managing essential patient data, coordinating with external practices and third-party vendors, and ensuring seamless administrative and billing workflows. This role requires a high degree of organization, attention to detail, and proactive communication skills.The operations coordinator will work closely with the Manager of Home-Based Cardiac Rehab Service and other stakeholders to maintain the high quality of the program and ensure that partner physicians and practices have the data they need to provide excellent patient care. This is a remote position, offering the opportunity to work from home and collaborate with a team of dedicated healthcare professionals.
The cardiac rehabilitation program is a vital service that enables patients to recover and manage their conditions in the comfort of their own homes. The operations coordinator will play a central role in ensuring the smooth operation of this program, from patient onboarding to data analysis and reporting.
What You Will Do
- Proactively track down and pull missing clinical documentation required for patient referrals across multiple EHR systems
- Compile, analyze, and distribute routine Key Performance Indicators (KPIs) to participating medical practices
- Review, verify, and monitor program data provided by third-party digital health/service vendors
- Prepare and manage monthly invoices, tracking program expenditures and utilization accurately
- Assemble, organize, and distribute monthly DocuSign packets for collaborating physicians to review, sign off on, and track
- Coordinate with external practices and third-party vendors to ensure seamless data exchange and workflow
- Manage essential patient data, including electronic health records and billing information
- Develop and maintain reports to track program metrics and patient outcomes
- Collaborate with the operations team to identify areas for process improvement and implement changes as needed
What We Are Looking For
- 2-4 years of administrative, operational, or coordinator experience within a healthcare, clinical, or medical practice setting
- Hands-on experience navigating and retrieving patient records from NextGen, eClinicalWorks, and AthenaOne EHR systems
- Strong familiarity with electronic document management tools, such as DocuSign
- Technical proficiency in data/spreadsheet tools, including Excel and Google Sheets
- Exceptional organizational skills, with a proven ability to catch missing data points and manage financial documentation
- Excellent written and verbal communication skills for professional outreach to external practices and physicians
- Ability to work independently in a remote setting and collaborate with a team of healthcare professionals
- Strong attention to detail and ability to manage multiple priorities and deadlines
Nice to Have
- Experience with data analysis and reporting, including the development of dashboards and metrics
- Familiarity with digital health platforms and telemedicine services
- Certification in medical billing or coding, such as CPC or CMC
- Experience with project management tools, such as Asana or Trello
- Knowledge of healthcare regulations, including HIPAA and Medicare guidelines
Benefits and Perks
- Comprehensive medical coverage for you and your family
- Full dental and vision plans to keep you healthy
- Free basic life insurance, plus options to buy more
- Disability insurance, including short-term and long-term coverage
- Voluntary plans, such as legal, identity theft, and long-term care insurance
- 401(k) retirement plan to save for your future
- Remote work stipend to support your home office setup
- Opportunities for professional development and continuing education
- Collaborative and dynamic work environment with a team of healthcare professionals
How to Stand Out
- Showcase your experience with EHR systems, including NextGen, eClinicalWorks, and AthenaOne, and be prepared to provide specific examples of your proficiency.
- Highlight your analytical skills, including data analysis and reporting, and be prepared to discuss your experience with data visualization tools.
- Develop a strong understanding of the cardiac rehabilitation program and the role of the operations coordinator in ensuring its success.
- Be prepared to discuss your experience with electronic document management tools, such as DocuSign, and your ability to manage multiple priorities and deadlines.
- Research the company culture and values, and be prepared to discuss how your skills and experience align with the organization's mission and goals.
- Consider creating a portfolio or portfolio equivalent, such as a blog or GitHub repository, to showcase your technical skills and experience.
- Prepare to discuss your experience with remote work and your ability to collaborate with a team of healthcare professionals in a virtual setting.
This is a remote position listed on WFA Digital, the platform for professionals who work from anywhere. Browse more remote jobs across all categories.