HR & Benefits Administrator

About the Role

The Portfolio HR team is responsible for providing shareholder value, M&A diligence and integration leadership, HR best practices, public company governance, and decentralized governance oversight to Business Units throughout the globe. The team operates with an entrepreneurial spirit, embracing critical thinking, innovation, and constant learning. The ideal candidate will be a self-starter who enjoys learning on the go and is adaptable to the fast-paced and dynamic environment.

The HR & Benefits Administrator will have the opportunity to work with a wide range of stakeholders, including employees, management, and external partners. The role requires strong communication and interpersonal skills, as well as the ability to work independently and as part of a team. The successful candidate will be responsible for ensuring compliance with USA benefits regulations and federal and state legislations, and will act as the primary point of contact for benefit inquiries within USA and Canada.

What You Will Do

• Collaborate with the Lumine Portfolio HR team to support the development and deployment of HR strategies that support business goals
• Support the daily administration and compliance of USA and Canada benefits, including medical, dental, life, STD, LTD, retirement plans, and ancillary benefits
• Ensure compliance with USA benefits regulations and federal and state legislations
• Act as the primary point of contact for benefit inquiries within USA and Canada
• Support the Leave of Absence Management programs across the US and Canada
• Support compliance with federal, state, and local employment laws and regulations
• Support annual compliance reporting and processes in the USA, such as EEOC, ACA, and 401k Audits
• Support and lead the I-9 management process
• Lead the FMLA Wage and Hourly Tracking Audit, in conjunction with the Portfolio HR Manager
• Assist with quarterly HR Governance and Compensation Committee reports
• Own HR inbox management and triage
• Support the creation of playbooks, including FMLA and Canada LOA playbooks
• Review and validate invoices generated by benefits administration systems

What We Are Looking For

• College or University degree in Human Resources, Business, or a related field
• Minimum of 2-4 years of HR or Benefits Specialist experience
• At least 2 years of experience supporting US Benefits and LOA processes
• Certifications: PHR, SPHR, SHRM-CP, or SHRM-SCP certification preferred
• Strong knowledge of USA employment laws and regulations
• Excellent written and verbal communication and interpersonal skills
• Strong problem-solving and conflict resolution skills
• Proficiency in HRIS and other HR software
• Workday experience an asset
• Resourceful and analytical, with the ability to apply practical solutions to complex problems
• Previous experience with project management considered an asset
• Demonstrated ability to deal with people sensitively, tactfully, and in confidence
• Ability to multi-task in a fast-paced environment
• Excels under pressure and able to meet tight deadlines
• Strong attention to detail

Nice to Have

• Experience working in a global environment
• Knowledge of Canadian employment laws and regulations
• Experience with benefits administration systems
• Certification in benefits administration or a related field
• Bilingual or multilingual skills

Benefits and Perks

• Competitive salary and benefits package
• Opportunity to work with a dynamic and growing company
• Collaborative and supportive work environment
• Professional development and growth opportunities
• Flexible work arrangements, including remote work options
• Access to cutting-edge technology and tools
• Comprehensive health and wellness programs
• Generous paid time off and vacation policy
• Retirement savings plan and matching program
• Employee recognition and reward programs
• Opportunities for career advancement and professional growth
• A culture that values diversity, equity, and inclusion
• A commitment to work-life balance and employee well-being

• Tip: Be prepared to demonstrate your expertise in benefits administration and compliance, and provide specific examples of your experience in these areas.
• Tip: Show enthusiasm and a willingness to learn and adapt to the fast-paced and dynamic environment of Lumine Group.
• Tip: Highlight your analytical and problem-solving skills, and provide examples of how you have applied these skills in previous roles.
• Tip: Emphasize your excellent communication and interpersonal skills, and demonstrate your ability to work effectively with stakeholders at all levels.
• Tip: Research Lumine Group's company culture and values, and be prepared to discuss how your own values and work style align with those of the company.
• Tip: Be prepared to discuss your experience with HR software and systems, and demonstrate your proficiency in these areas.
• Tip: Show a willingness to take on new challenges and responsibilities, and demonstrate your ability to work independently and as part of a team.