HR & Operations Coordinator

About the Role

As a critical member of the team, the HR & Operations Coordinator will work closely with various stakeholders to support the execution of special projects and cross-functional operational initiatives. This role is ideal for someone who is proactive, has a high level of integrity, and can maintain confidentiality.

Adecco is seeking a professional who can commit to working three days a week, bringing their expertise in administrative coordination to support the organization's growth and success.

What You Will Do

• Draft, review, and prepare professional written materials including emails, memoranda, reports, invoices, and internal documentation.
• Coordinate meetings by scheduling, preparing agendas, and capturing notes, action items, and follow-ups as needed.
• Maintain and organize internal records, shared drives, and document management systems to ensure accessibility and compliance.
• Manage incoming communications by triaging messages, routing inquiries, and summarizing key information for stakeholders.
• Oversee vendor relationships and subscription services, including tracking renewals, managing contracts, and coordinating payments.
• Maintain organizational records, including financial and operational documentation, in collaboration with leadership and external vendors.
• Coordinate travel arrangements and maintain accurate expense records when required.
• Support the execution of special projects and cross-functional operational initiatives as assigned.
• Support recruitment, hiring, and onboarding processes for employees and contractors, including coordinating logistics, preparing materials, and maintaining records.
• Maintain and organize personnel files and HR documentation in compliance with organizational standards.

What We Are Looking For

• Demonstrated experience in administrative, operations, or project coordination roles.
• Strong written and verbal communication skills with a high level of professionalism.
• Excellent organizational, time management, and multitasking abilities.
• Proficiency with office productivity tools (e.g., Google Workspace, Microsoft Office, or similar platforms).
• Ability to handle highly sensitive and confidential information with discretion.
• Strong attention to detail and process orientation.
• Ability to prioritize and manage competing demands.
• Proactive problem-solving and critical thinking skills.
• High level of integrity and confidentiality.

Nice to Have

• Experience working with nonprofit organizations, media organizations, or mission-driven teams.
• Familiarity with HR and payroll platforms such as Rippling (or similar systems).
• Previous experience in a remote or hybrid work environment.

Benefits and Perks

• Competitive hourly rate.
• Opportunity to work with a renowned organization.
• Remote work arrangement with flexible scheduling.
• Access to professional development and growth opportunities.
• Collaborative and dynamic work environment.
• Recognition and rewards for outstanding performance.
• Comprehensive benefits package, including health insurance and retirement plans.

• Ensure your portfolio or resume highlights your administrative and operational skills, including proficiency in Excel.
• Familiarize yourself with common HR and payroll platforms to stand out as a candidate.
• Prepare examples of times when you successfully managed multiple priorities and maintained confidentiality in a professional setting.
• Research Adecco's mission and values to understand how your skills and experience align with the company's goals.
• Be prepared to discuss your experience with document management systems and vendor relationships.
• Consider highlighting any experience with recruitment, hiring, and onboarding processes to demonstrate your versatility.
• When negotiating salary, be prepared to discuss your expected hourly rate based on your experience and the current market.