HR Operations Specialist (Part Time)

About the Role

As an HR Operations Specialist, you will be working closely with the HR team to support procurement activities, including purchase order creation, invoice processing, and vendor coordination. Your attention to detail and ability to balance multiple priorities will be essential in maintaining accurate and up-to-date records, tracking workflows, and ensuring compliance with company policies.

Wabtec is a leading global provider of equipment, systems, and digital solutions for the freight and transit rail sectors. With a rich history dating back to George Westinghouse, Thomas Edison, and Louis Faiveley, the company has always been at the forefront of innovation. As an HR Operations Specialist, you will be part of a dynamic team that is committed to putting people first and expanding the possibilities of what can be achieved.

What You Will Do

• Support data entry, workflow tracking, and document control activities to ensure accurate and efficient HR operations
• Assist with processing HR transactions, such as employee data updates, position changes, and onboarding/offboarding tasks
• Aid in recurring HR processes, audits, and compliance tasks to maintain data integrity and ensure adherence to company policies
• Create, submit, and track purchase orders in accordance with company procurement policies
• Process and reconcile invoices, verify accuracy, and ensure timely payment to vendors
• Support vendor coordination activities, including documentation collection and issue resolution
• Update and maintain budget tracking tools, monitor expenditures, and identify discrepancies or trends
• Ensure all procurement-related tasks comply with internal controls and audit requirements
• Collaborate with the HR team to develop and implement process improvements
• Provide administrative support for HR-related projects and initiatives
• Maintain accurate and up-to-date records, including employee data, vendor information, and procurement documents

What We Are Looking For

• College degree preferred, or equivalent professional experience in HR, operations, or a related field
• Minimum 4 years of administrative or operations support experience, preferably in HR, finance, procurement, or a related function
• Strong organizational and time-management skills, with the ability to balance multiple priorities
• Proficiency in Microsoft Office, particularly Excel, Outlook, Word, and Teams
• Experience using procurement, invoicing, or financial systems, such as SAP, Workday, Coupa, or Ariba
• High attention to detail and commitment to accuracy
• Strong communication skills and ability to work professionally with multiple stakeholders
• Ability to quickly learn new systems, processes, and tools
• Experience supporting HR operations, procurement processes, or budgeting activities
• Experience coordinating schedules or supporting leaders at multiple levels

Nice to Have

• Experience with HR information systems, such as Workday or BambooHR
• Knowledge of accounting principles and financial regulations
• Certification in HR, such as SHRM-CP or HRCI-PHR
• Experience working in a fast-paced, dynamic environment
• Familiarity with project management tools, such as Asana or Trello

Benefits and Perks

• Competitive salary range, with a base pay range of $68,900 - $98,200
• Annual bonus, if eligible
• Comprehensive benefits package, including health, welfare, and retirement plans
• Access to Wabtec's employee benefits website, mywabtecbenefits.com
• Opportunities for professional development and growth
• Flexible, remote work arrangements
• Collaborative, dynamic work environment
• Recognition and reward programs for outstanding performance
• Access to cutting-edge technology and tools
• A culture that values innovation, diversity, and inclusion

• Tip: Highlight your proficiency in Excel and experience with procurement systems to stand out in your application.
• When applying, be sure to tailor your resume and cover letter to the specific requirements of the role, emphasizing your organizational skills and attention to detail.
• In an interview, be prepared to provide examples of times when you had to balance multiple priorities and ensure accurate and timely completion of tasks.
• If you have experience with HR information systems or accounting principles, be sure to highlight these skills as they can be a major asset in this role.
• During salary negotiations, research the market rate for HR Operations Specialists in your area to ensure you are being fairly compensated.
• Red flag: If the company is not willing to provide a clear outline of the role's responsibilities or expectations, it may be a sign of disorganization or poor communication.
• When preparing for an interview, research Wabtec's company culture and values to demonstrate your understanding of their people-centric approach and commitment to innovation.