Human Resources Administrative Coordinator

About the Role

As part of this role, the HR Administrative Coordinator will partner with HR Business Partners and HR Centres of Expertise to support the delivery of HR Target Operating Model. This involves assisting with onboarding, preparing contracts and offer letters, and coordinating new hire orientation activities. The ability to work effectively in a team environment and collaborate remotely with colleagues is essential.

The HR Administrative Coordinator will also be responsible for providing first-line support and escalation for HR systems, processing changes to employee records, and preparing employee changes and termination paperwork. Strong Microsoft Office skills, particularly in Excel, are required for this role.

What You Will Do

• Provide administrative support to the US team, including maintaining electronic personnel files and documentation
• Partner with HR Business Partners and HR Centres of Expertise to support the delivery of HR Target Operating Model
• Assist with onboarding, including preparing contracts and offer letters, and coordinating new hire orientation activities
• Provide first-line support and escalation for HR systems
• Process changes to employee records, including new joiners, job changes, and leavers
• Prepare employee changes and termination paperwork
• Answer frequently asked questions from employees concerning HR processes
• Support inquiries and requests related to the HR department
• Continuously remain up to date on global HR practices
• Assist with HR projects as necessary, including HR data audits and new policy development

What We Are Looking For

• Self-directed individual with initiative, analytical, and problem-solving skills
• Customer focus, collaboration, and teamwork
• Ability to exercise practical judgment, sensitivity, and creativity in changing situations
• Ability to operate in a fast-paced organization and handle multiple projects simultaneously
• Strong Microsoft Office skills, particularly in Excel
• Experience using HR and Payroll platforms
• Initial experience gained within an HR department
• Proven ability in creating management information for the business
• Strong organizational skills with attention to detail and follow-up

Nice to Have

• Experience working in a fast-paced environment
• Ability to work effectively in a team environment and collaborate remotely with colleagues
• Excellent verbal and written communication skills
• Certification in HR or a related field

Benefits and Perks

• Best-in-class Medical, Dental, and Vision healthcare for single and family coverage
• Access to Health Savings Account (HSA) or Flexible Spending Account (FSA)
• Access to Dependent Care FSA to cover daycare expenses
• Access to Employee Assistance Programs (EAP) for health and well-being
• Optional Pet & Home/Auto Insurance
• Wellness Reimbursement program (up to $600 annual reimbursement for wellness-related expenses)
• 401K retirement plan (company matches up to 6% of employee contribution)
• One paid annual volunteer day

• Ensure you have a strong foundation in Excel and HR systems to stand out in this role.
• Customize your resume and cover letter to highlight your analytical and problem-solving skills.
• Prepare examples of times when you had to exercise practical judgment and sensitivity in changing situations.
• Research Enstar Group's commitment to employee well-being and development to demonstrate your interest in the company culture.
• Be prepared to discuss your experience working in a fast-paced environment and handling multiple projects simultaneously.
• Review common HR interview questions and practice your responses to feel more confident during the interview process.