Human Resources & Administrative Coordinator

About the Role

As a key member of the team, the Human Resources & Administrative Coordinator will be responsible for providing administrative support to ensure the smooth operation of the organization. This will involve maintaining accurate and up-to-date employee records, coordinating recruitment efforts, and providing support for new hire onboarding. The ideal candidate will be detail-oriented, proactive, and thrive in a collaborative setting where hands-on involvement and multitasking are essential.

Ludia Consulting is committed to creating a positive and inclusive work environment that encourages professional growth and development. The company values diversity, equity, and inclusion, and is dedicated to making a positive impact on the community. As a result, the successful candidate will be expected to embody these values and contribute to the company's mission.

What You Will Do

• Maintain and update job descriptions across internal and external platforms to ensure accuracy and consistency with company standards
• Review active applicant pools, assist with candidate communication, and coordinate interview scheduling with hiring managers
• Support new hire onboarding by ensuring all systems, equipment, and accounts are ready for Day 1
• Facilitate orientation logistics and assist in the creation of onboarding materials
• Maintain employee data within HR systems to ensure compliance and accuracy
• Support audits and updates related to employee records, benefits, and organizational structure
• Partner with senior leadership to plan, execute, and track company-sponsored community and non-profit initiatives
• Coordinate volunteer events, donations, and other community-driven activities
• Provide administrative support to the Human Resources, Administration, and Operations teams as needed
• Develop and implement process improvements to increase efficiency and productivity
• Collaborate with the finance team to ensure seamless administrative operations

What We Are Looking For

• 2+ years of experience in human resources, administration, or a related field
• Proficiency in Excel and other Microsoft Office applications
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information
• Strong attention to detail and accuracy
• Ability to work in a fast-paced environment and prioritize tasks effectively
• Bachelor's degree in human resources, business administration, or a related field
• Experience with HR systems and software
• Knowledge of employment laws and regulations

Nice to Have

• Experience with recruitment and hiring processes
• Knowledge of benefits administration and employee relations
• Certification in human resources, such as SHRM or HRCI
• Experience with community outreach and volunteer coordination
• Proficiency in other Microsoft Office applications, such as Word and PowerPoint

Benefits and Perks

• Competitive salary and benefits package
• Opportunity for professional growth and development
• Collaborative and dynamic work environment
• Flexible working hours and remote work options
• Access to cutting-edge technology and software
• Paid time off and holidays
• Health and wellness programs
• Retirement savings plan
• Employee recognition and reward programs
• Opportunities for community involvement and volunteer work

• Tailor your resume and cover letter to the specific requirements of the job posting, highlighting your experience with Excel and HR systems.
• Research the company culture and values to understand the importance of altruism and community-driven initiatives at Ludia Consulting.
• Prepare examples of your administrative experience, including recruitment, onboarding, and employee relations.
• Be ready to discuss your experience with HR software and systems, including any certifications or training you have received.
• Show enthusiasm for the company's mission and values, and be prepared to explain how you can contribute to the organization's goals.
• Use the code BONNY and tag RMTI5LjEyMS40MC4xNg== when applying to show you have read the job post completely.
• Follow up with a polite and professional email** after submitting your application to express your interest in the role and inquire about the status of your application.