Human Resources Administrator

About the Role

The HR Administrator will be part of a dynamic team that values organization, attention to detail, and the ability to manage multiple priorities. The role involves coordination with various departments, ensuring that all HR-related processes are efficient and compliant. Given the nature of the work, confidentiality and professionalism are paramount. The team at Lingraphica is dedicated to making a difference in the lives of individuals with aphasia, and this role is a critical component of that effort.

Lingraphica's mission-driven approach sets it apart, and the company seeks individuals who not only have the required skills but also a passion for the cause. The HR Administrator will have the opportunity to contribute to the company's growth and success, working in a collaborative environment that values innovation and excellence.

What You Will Do

• Coordinate onboarding activities for new hires, ensuring a comprehensive and welcoming experience.
• Prepare, distribute, and maintain onboarding materials and documentation.
• Manage onboarding schedules and track the completion of required tasks.
• Coordinate logistics for internal speaking and learning opportunities.
• Maintain employee personnel files, ensuring accuracy, completeness, and compliance.
• Support ongoing employee file audits and record retention practices.
• Assist in preliminary candidate screening activities.
• Maintain and update organizational charts to reflect staffing changes.
• Administer employee stipend programs and track submissions and reimbursements.
• Support the company's donation matching program and track associated activities.
• Conduct monthly Office of Inspector General (OIG) exclusion checks and maintain related records.
• Track and monitor Speech-Language Pathologist (SLP) licensure renewals and compliance requirements.
• Assist with HR compliance reporting and documentation as needed.
• Provide administrative support for the Learning Management System (LMS), including user management, course assignments, and reporting.
• Maintain and update HR-related content on the company intranet.
• Monitor travel attendance and exception reporting, ensuring accurate tracking and follow-up.
• Support HR data accuracy across systems and databases.
• Coordinate logistics, materials, and administrative tasks related to quarterly Board of Directors meetings.
• Assist with scheduling, communications, and special projects as assigned.
• Provide general administrative support to the HR team.

What We Are Looking For

• Associate degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and experience.
• Strong organizational skills with exceptional attention to detail.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to handle confidential information with professionalism and discretion.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability and willingness to travel within the U.S. (including airline travel) up to 2 times per year for in-person team and all-company meetings.
• Experience supporting Human Resources function.
• Experience working with HRIS, LMS, or employee record management systems.
• Familiarity with onboarding processes, compliance tracking, and personnel file management.
• Knowledge of employment laws, HR best practices, and compliance requirements.
• HR certification (SHRM-CP, PHR, or similar) is a plus.

Nice to Have

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 2 years of administrative, HR, or office support experience.
• Experience maintaining intranet content and organizational charts.
• Experience with donation matching programs and stipend administrations.

Benefits and Perks

• Opportunity to work with a mission-driven organization making a difference in the lives of individuals with aphasia.
• Collaborative and dynamic work environment.
• Professional development opportunities.
• Access to cutting-edge speech-generating devices and technology.
• Flexible working hours (part-time).
• Travel opportunities for in-person team meetings.
• Comprehensive employee benefits package.
• Donation matching program.
• Employee stipend programs.

• Ensure your resume and cover letter are tailored to the HR Administrator role, highlighting your experience with HR systems and compliance.
• Practice your organizational skills by preparing examples of how you've managed multiple priorities in previous roles.
• Familiarize yourself with common HR software and systems to stand out as a tech-savvy candidate.
• Be prepared to discuss your understanding of employment laws and HR best practices during the interview.
• Consider obtaining HR certification to boost your candidacy and career prospects.
• Prepare questions to ask the interviewer about the company culture, team dynamics, and opportunities for growth and development.
• Show enthusiasm for Lingraphica's mission and how your skills align with the company's goals.