Industry Relations Coordinator

About the Role

The Industry Relations Coordinator will be working closely with the Vice President of Industry Relations and will be an integral part of the team. The role requires a highly organized and detail-oriented individual who can manage multiple priorities in a fast-paced, deadline-driven environment. The ideal candidate will have excellent communication and interpersonal skills, with the ability to deliver a high level of service to internal and external stakeholders.

The Industry Relations Coordinator will be working on various projects, including industry-facing events such as Think Tank sessions, advisory boards, and focus groups. The role will also involve maintaining organized documentation systems and contributing to continuous process improvement.

What You Will Do

• Provide comprehensive administrative and operational support to the Industry Relations and Development teams
• Coordinate the shipment and inventory of Industry Relations materials and collateral for meetings and events
• Collaborate cross-functionally with internal departments to align timelines, ensure deadlines are met, and deliverables are executed efficiently
• Schedule and lead weekly Industry Relations team meetings, working with team members to gather, update, and organize report-out content
• Review industry meeting transcripts for accuracy and file in the appropriate OneNote folder
• Coordinate outreach, scheduling, and logistics for meetings, calls, and onsite engagements with industry partners
• Assist in preparing agendas, briefing materials, and follow-up communications to support productive partner engagement
• Support logistical planning and execution for key organization partner programs
• Assist in sponsorship, advertising, and deliverable deadlines for organization meetings
• Support the planning and execution of exhibitor logistics and on-site engagement opportunities within the exhibit hall
• Oversee exhibitor badge registration and management within M Events, ensuring accuracy and compliance with meeting policies

What We Are Looking For

• 2+ years of experience in industry relations, events, or a related field
• Excellent communication and interpersonal skills
• Highly organized and detail-oriented, with the ability to manage multiple priorities in a fast-paced environment
• Proficient in Excel and other Microsoft Office tools
• Ability to deliver a high level of service to internal and external stakeholders
• Experience working in a remote environment, with the ability to work independently and as part of a team
• Strong problem-solving skills, with the ability to think critically and outside the box
• Ability to maintain confidentiality and handle sensitive information

Nice to Have

• Experience working in the medical or healthcare industry
• Knowledge of M Events or other event management software
• Certification in event planning or a related field
• Experience working with cross-functional teams, including Meetings, Education, and Marketing

Benefits and Perks

• Remote work arrangement, with the ability to work from anywhere in the United States
• Competitive salary and benefits package
• Opportunity to work with a leading medical society, making a difference in the lives of interventional cardiology professionals
• Collaborative and dynamic work environment, with a team of experienced professionals
• Professional development opportunities, including training and education programs
• Access to cutting-edge technology and tools, including M Events and other event management software
• Flexible work schedule, with the ability to work independently and as part of a team
• Recognition and reward programs, including bonuses and incentives for outstanding performance

• Make sure to highlight your Excel skills and experience working with event management software, such as M Events.
• Showcase your ability to work independently and as part of a team, with excellent communication and interpersonal skills.
• Be prepared to provide examples of your experience working in a fast-paced environment, with the ability to manage multiple priorities and deadlines.
• Research the company and the medical industry, demonstrating your knowledge and understanding of the field.
• Prepare questions to ask the interviewer, such as what a typical day looks like in the role, or what opportunities there are for professional development and growth.
• Be mindful of your salary expectations, considering the remote work arrangement and the company's benefits package.
• Look for red flags, such as a lack of transparency about the company culture or unrealistic expectations about the role and responsibilities.